Project Administrator

2 days ago

Mount Waverley, Australia FEOX CONSTRUCTION PTY. LTD. Full time

**Company Overview**

Feox Construction is a trusted provider of high-quality concrete slab solutions for residential and commercial construction projects. Based in Mount Waverley, Victoria, our experienced team is committed to delivering durable, precise, and reliable results. With a strong focus on craftsmanship and compliance with industry standards, Feox continues to build its reputation as a respected name in the construction sector.

We are looking for a motivated and experienced Project Administrator to oversee and coordinate the administrative and procedural aspects of our residential and commercial concrete construction projects. This role plays a key part in supporting project planning, timeline coordination, documentation management, and stakeholder communication to ensure the successful delivery of each project.

**Tasks & Responsibilities**
- Provide administrative support to project managers and internal teams, ensuring smooth project operations.
- Assist in the preparation and submission of compliance documentation and safety paperwork.
- Maintain accurate project records, including job files, variations, and approvals.
- Organize and document project meetings, including preparing agendas, recording minutes, and following up on action items.
- Assist in the preparation, submission, and tracking of safety documents, permits, and compliance records in line with regulatory requirements.
- l Monitor project workflows, timelines, and deliverables; identify and report potential delays or issues to relevant stakeholders.
- Assist with managing supplier documentation, purchase orders, delivery schedules, and progress claims.
- Support the tracking of project expenditures, assist with invoicing, and help maintain financial records for reporting purposes.
- Assist with compiling handover documents, archiving project files, and supporting post-project reviews and reporting.

**Qualifications & Experience**
- Diploma or higher qualification
- Minimum 3 years’ experience in project administration or coordination
- Proven ability to interpret and follow project schedules, plans, and compliance documentation
- Excellent organisational, time management, and communication skills
- Ability to communicate clearly and effectively with stakeholders at all levels

**What we offer**
- A collaborative and supportive team culture
- Competitive salary based on qualifications and experience
- Stable, full-time position with long-term development potential
- Opportunities for career advancement within our growing operation team

Pay: $80,000.00 - $100,000.00 per year

Work Location: In person

  • Construction Administrator

    1 week ago

    Mount Waverley, Australia Sharp & Carter Full time

    Leading Construction business in the South Eastern Suburbs - Attractive salary package | Great warm and upbeat work culture - Opportunity for growth and progression | Mount Waverly location **About the role**: The permanent full time Construction Administrator will be based from the Mount Waverley office, in a great atmosphere and positive, customer focused...

  • Sales Order Management Administrator

    2 days ago

    Mount Waverley, Victoria, Australia Pentana Solutions Pty Ltd Full time $60,000 - $80,000 per year

    Sales Order Management AdministratorLocation: Melbourne, Victoria - AUSWho is Pentana Solutions?For over 50 years, Pentana Solutions has been pushing the automotive industry forward through innovation, cutting-edge technology, and market-changing solutions. Our passion and expertise drive us to constantly seek the next opportunity to transform the way our...

  • Business Support Administrator

    1 week ago

    Glen Waverley, Australia Australia Wide Office Staffing Full time

    **Permanent - Monday to Friday**: - **$70K to $75K plus superannuation**: - **Small friendly team environment**: - **Glen Waverley location** **The Company**: World leader in providing monitoring, control and communication solutions for electrical power apparatus. This role touches every part of the business providing variety and challenges - therefore...

  • Graduate Whs Officer

    1 week ago

    Mount Waverley, Australia I-MED Full time

    I-MED Radiology Network's team of over 4,000 people are all connected by the vision -to help save lives and reduce uncertainty. These are the values that set us apart, along with our people, our state-of-the-art technology, our innovative systems, and our imaging and diagnosis. You will be responsible for the administration and management of incidents,...

  • All Rounder Admin

    2 weeks ago

    Mount Waverley, Australia Aspect Personnel Full time

    Property Development & Construction industry - Located in South-East Suburbs with parking - Salary: $75k + super **The company**: Our client is an award-winning family-owned property and construction company. They have many disciplines including design, construction, development and ongoing property management and property investment. **The role**: This...

  • Site Administrator

    3 hours ago

    Mount Isa, Queensland, Australia Flanco Full time $80,000 - $120,000 per year

    Site AdministratorThis is an ideal position for an experienced site administrator who enjoys owning their projects as the sole administrator based on site. Support and coverage will be provided by our site admin team working across sites in WA & QLD.5:2 Roster, DIDO to Mine Site near Cloncurry2:1 or 3:1 would also be consideredExperience Site Administrator...

  • Site Administrator

    2 weeks ago

    Mount Isa, Queensland, Australia Flanco Full time $80,000 - $120,000 per year

    Site Administrator This is an ideal position for an experienced site administrator who enjoys owning their projects as the sole administrator based on site. Support and coverage will be provided by our site admin team working across sites in WA & QLD. 5:2 Roster, DIDO to Mine Site near Cloncurry2:1 or 3:1 would also be considered Experience Site...

  • Human Resource Advisor

    2 days ago

    Mount Waverley, Australia WestUrban Group Full time

    **Company Profile** Westurban Construction is a fast growing construction company specialising in Multi-Unit Development, Medium Density and High-end Residential Build. **Key Responsibilities**: - Coordinate the advertising of job vacancies, focusing on platforms that reach professionals in the construction and building industry. - Interview and assess...

  • Project Support Officer, PMO

    1 week ago

    Mount Gambier, Australia SA Health Full time

    Overview The Project Support Officer is responsible for coordinating and undertaking a range of high-quality project support, administration and reporting functions for allocated project(s) under the SA Health digital portfolio. The role coordinates and undertakes project records management and reporting functions, provides a responsive point of contact...

  • Customer Projects Manager

    2 days ago

    Glen Waverley, Victoria, Australia Zinfra Full time $80,000 - $120,000 per year

    About UsZinfra is a leading infrastructure services provider committed to delivering exceptional solutions in the energy, utilities, and infrastructure sectors. We pride ourselves on our innovative approach, technical expertise, and dedication to safety, quality, and sustainability. Our over 2000 team members across the East Coast, consistently strive to...