Front of House Assistant/receptionist

7 days ago

Sydney, Australia KordaMentha Full time

KordaMentha is seeking a capable and professional Front of House Assistant/Receptionist to be the face of our ever-growing Sydney office. This vital role combines front-of-house duties, administration support, and office coordination to ensure a seamless experience for our clients and internal teams. Our receptionist is a key contributor to maintaining our high standards of professionalism, organisation, and service excellence.

This is a fantastic opportunity for someone looking to launch their career in corporate operations, offering hands-on experience across reception, administration, and office support. You'll build valuable skills, gain exposure to senior stakeholders, and play a key role in creating a professional and welcoming workplace environment.

Key Responsibilities:

- Oversee front-of-house operations and serve as the first point of contact. ensuring a professional and welcoming impression for the KordaMentha Sydney office.
- Manage incoming calls, greet visitors, and coordinate meeting and board room bookings and refreshments.
- Organise couriers and mail, maintain reception and client areas, and ensure meeting rooms are tidy and well-stocked.
- Support internal functions and marketing events, including catering and setup.
- Assistant Executive Assistants with recording marketing activities and events for reporting purposes in CRM.
- Maintain office supplies, amenities, and merchandise, and liaise with suppliers.
- Oversee print room and kitchen cleanliness, signage updates, and printer servicing.
- Provide general admin support including document finishing, mail-outs, and invoice reconciliation.
- Maintain security pass register, password database, and internal job listings.

**Qualifications**:
What we are looking for:

- Warm and confident presentation with strong interpersonal skills
- Professional telephone manner and communication style
- Strong customer service and ability to provide a high level of internal and external client service
- Strong attention to detail with the ability to prioritise and multitask
- Proactive approach to problem-solving and continuous improvement
- Ability to manage responsibilities independently while collaborating with a busy team
- Knowledge of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Adaptable to digital environments and internal operational tools
- Experience handling invoices, courier bookings, and supply coordination
- Reliable, flexible, and ready to adapt to evolving tasks and priorities
- Eagerness to take ownership and follow through to completion
- Enthusiasm for supporting a positive workplace culture and team engagement

**Additional Information**:
At KordaMentha, we offer far more than just a job—we offer an opportunity to grow your career, expand your professional network, and make a tangible impact. As an integral part of our team, you'll collaborate closely with senior leaders in a firm that thrives on innovation and high-performance culture.

At KordaMentha, we believe there is strength in difference. Our entrepreneurial spirit expands the possibilities for action. We approach situations, challenges, and opportunities with optimism, curiosity, and diversity of thought. We seek novel solutions to problems and encourage unconventional and innovative approaches.

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