Corporate Services Coordinator

**Defence SA**
**Job reference**: 685778
**Location**: 5000 - ADELAIDE
**Job status**: Long Term Contract
**Eligibility**: Open to Everyone

**The Opportunity**
An exciting opportunity for an experienced individual to play a key role in supporting the Director Corporate Services across the breadth of corporate services functions to ensure the efficient operations of Defence SA. This role will utilise your skills and experience in HR, administration, procurement and contracts register management, asset management - including ICT and facilities.

This role will report to the Director Corporate Services and work with all staff in the agency to optimise the administrative operations to ensure health and wellbeing, WHS and governance requirements are met.

**About Us**
Defence SA is a key economic development agency within the South Australian Government focused on defence and space. The agency captures valuable investment opportunities in the shipbuilding, defence science and research, information warfare and space domains. Within Defence SA sits the Defence Innovation Partnership, South Australian Space Industry Centre and Veterans SA.

**Benefits**
Defence SA is a small and agile agency which provides employees with challenging and rewarding work and great opportunities for learning and development and flexibility. The agency is centrally located with a supportive and collaborative culture.

**Role Purpose/Context**:
The Corporate Services Coordinator works within the Corporate Services team and is responsible for providing a wide range of administrative support to Defence SA including but not limited to:

- Procurement and Contract Management: Support the agency’s procurement activities and contract management processes, including reporting requirements on the State Government’s contract management system.
- Administrative Operations: Coordinate key administrative functions such as travel arrangements, Freedom of Information (FOI) requests, invoice processing, and credit card administration. Oversee Work Health & Safety (WHS) compliance and manage the agency’s ICT assets.
- Human Resources Operations: Ensure compliance with internal policies and procedures. Support recruitment processes, onboarding of new staff, and provide general assistance with human resource activities.
- Facilities Management: Manage Defence SA offices and other facilities under the agency’s responsibility.

**Key Selection Criteria**:

- Proven well developed ability to work under limited direction, either independently or in a team environment and effectively manage high volumes of work, determine priorities to meet deadlines and show initiative in developing new work practices or taking on new tasks.
- Proven ability to cope with pressure and manage competing priorities.
- Acquire knowledge and learn relevant new skills in short time frames.
- Proven sound ability to research, access and analyse data and information and report and present findings in a clear and concise manner.
- Demonstrated keyboard skills and exceptional proficiency in the use of personal computers, including word processing, spreadsheet and presentation software such as the Microsoft Office Suite.
- Demonstrated history of meeting deadlines and producing quality work.
- Proven ability to maintain strict confidentiality and to use diplomacy, discretion and tact.
- Proven ability to communicate clearly, concisely and effectively, both verbally and in writing, with a wide range of stakeholders, including establishing and maintaining networks.
- Proven experience in the compilation of information from across an agency for the preparation of reports, agendas, and discussion papers.
- Experience in the use of Objective or similar electronic records management system.
- Assist with assigned security activities, as required, in accordance with established procedures.
- Knowledge and commitment to the principles and practices of Work Health and Safety (WHS) and ability to show leadership and implement WHS practices and programs.

**Our Commitment to Diversity**

**Special Conditions**
This is a contract / term vacancy up to 36 months. The incumbent is required to enter into an annual performance agreement. Work outside of normal hours will be required as will intrastate and interstate travel involving overnight absences.

**Desirable Qualifications**
Post-secondary or tertiary qualifications in administration, business or HR.

**Enquiries**
Phone: Ilona Horan on 08 7133 9312

**Application Requirements**

If you are interested in this opportunity, please submit your resume, together with a Covering Letter (no more than two pages) outlining your skills and experience giving consideration to the key selection criteria and the experience and skills listed in the role description. Applicants must include a completed “Pre-Employment Declaration in the SA Public Sector” form.

**Applications close**: 04/08/2025 08:30 AM