Information Management Officer

2 days ago

Canberra, Australia Hudson Australia Full time

**Due to the nature of the role all applicants need to be Australian Citizens.**

The business is on a transformation journey, moving from on-premise CM10 to SharePoint Online and other cloud solutions. The Information Management Officer will be required to liaise extensively with stakeholders at all levels across the Museum and with CCSSC partners to successfully embed the change.

An advanced understanding of information management and information security principles is important for this role.

**The Information Management Officer has a range of responsibilities that include but are not limited to the following**:

- Manage the business's information assets in line with best practice information security and compliance with information management legislation and standards
- Plan for, and implement, a change to the business's record authority
- Plan for, and implement, changes to the M365 environment to support the new record authority
- Provide advice and develop, implement and maintain frameworks, policies and procedures to manage compliance with information management legislation, standards and Australian Government policy
- Analyse data and information and prepare reports to the executive management team to support best practice information management
- Maintain and enhance information management systems including business classification schemes, information retention and disposal activities, and electronic systems
- Undertake the role of administrator for EDRMS solutions to ensure effective management of information
- Provide support and training to staff in information management policies, procedures, and systems to ensure compliance with information management legislation and standards and efficient and effective operation of electronic systems
- Promote a strong information management and security culture across the organisation and upskill staff in information management practices and systems
- Supervision of junior and contract staff, where it is required
- Other duties as required

**To be successful in this role you will have**:

- Demonstrated knowledge and experience in managing information for compliance with legislation and/or standards, particularly Australian Government policies and best-practice standards
- Proven capacity to communicate complex information persuasively and clearly to both internal and external stakeholders
- Demonstrated experience in project scoping, planning, delivery and reporting
- Proven ability to manage policies and systems and implement improvements
- Demonstrated knowledge, skills and experience in the administration of Electronic Document and Records Management Systems (EDRMS)
- Proven ability to collaborate, prioritise and deliver results both individually and in a team environment

**While not essential, the following attributes will greatly assist you in the role**:

- Capability to effectively administer Content Manager 10
- Capability to effectively administer SharePoint Online information management functions
- Familiarity with the operations and structure of a cultural organisation
- Familiarity with working in project environments and using project management methodologies

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