Aps 5 - Executive Assistant

1 week ago

Canberra, Australia Australian Government Full time

$86,887 - $93,066 + up to 15.4% Superannuation
- Fairbairn - ACT

**The Role**
An exciting opportunity exists to work in a high profile position as the Executive Assistant to the Chief of Division in Human & Decision Sciences. The environment you will be working in is dynamic; requiring you to demonstrate high levels of self-sufficiency, innovation and resourcefulness as you complete your daily tasks. You will work collaboratively with other members of the Team to support and contribute to the efficiency of our business by providing a personalised and timely service to the Chief. Some of the key duties of this role are:

- Diary Management - including scheduling appointments and meetings and prioritising diary requests.
- Inbox Management - ensuring that priority tasks are highlighted to the Chief.
- Tracking of workflows and tasks to ensure they are completed according to priorities and due dates.
- Travel Arrangements - including booking of flights and accommodation and acquittal of expenses.
- Minute taking.

**About our Team**
The Executive Assistant is part an Executive Administration Team working directly to the Chief whilst also working closely with the Directors and Research Leaders of the division. Why join the Executive Administration Team?

We are passionate about the work we do which contributes to the Defence of Australia and its interests. We are enthusiastic about creating an environment where all team members understand the value they bring to the ultimate objective of the Human and Decision Sciences Division which is to lead and shape Defence Science and in support of human situational awareness, human performance and human decision making. We are geographically dispersed across 5 states; however, the Chief is based in Canberra. We are inclusive and work collaboratively to support each other to achieve our collective outcomes.

As the Executive Assistant you are a professional, trusted and critical member of the team who executes tasks efficiently and accurately. You have an established career as an Executive Assistant with solid experience in providing support to senior executives. You have the communication skills to assist you to build relationships with people at all levels including senior internal and external stakeholders.

This role suits someone who is composed under pressure and has a high level of personal integrity and reliability. You are able to manage competing priorities and adapt to shifting demands. You have strong time management and organisational skills, are able to work methodically, make decisions, are experienced in creative problem solving and good at noticing the small but important things that others might miss. You are able to deal with challenging situations by maintaining a high level of resilience.

As someone who is a team player, you can consolidate those pieces of information to ensure that the focus remains on the priorities of the Chief. Other skills beneficial for this role are strong people skills, good written and verbal communication skills and relationship building skills. You are a keen life-long learner so there is no job too big or too small that you will not tackle to have the opportunity to strengthen your skills or develop new ones.

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