Aps 5 - Executive Assistant & Coordination Officer

2 weeks ago


Canberra, Australia Australian Government Department of Defence Full time

$78,143 - $83,700 (plus Super)
- Various - ACT, Various - NSW, Various - NT, Various - QLD, Various - SA, Various - TAS, Various - VIC, Various - WA

**The Role**
Life in the Executive Support teams across Service Delivery Division (SDD) within Security and Estate Group (SEG) is never dull. We deliver a broad range of services for the Defence Estate and Defence members, as well as the occasional crisis response and everything in between.

We are looking for enthusiastic, highly motivated and agile thinkers to join our service delivery teams to provide executive support for our busy SES Band One Executive Officers within SDD as an APS 5 - Executive Assistant or an APS 5 - Coordination Officer. The roles will sit within a larger Executive Office team, where you will be a valued team member and will also provide administrative and operational support across the Branches to enable our teams to effectively deliver their products and services. A well organised executive office is crucial to the smooth operation of the Division and the larger department.

As an APS 5 - Executive Assistant, with limited supervision, you will manage the office with the Exec Coordination team and undertake duties that include:

- Calendar management
- Organising meetings
- Arranging travel
- Coordinating briefing packs
- Managing office systems and records using Microsoft Office, Objective and Financial Management Systems

As an APS 5 - Coordination Officer, with limited supervision, you will:

- Coordinate administrative and business support tasks
- Undertake some research and analysis activities
- Set work priorities for other work areas
- Develop local procedures
- Provide advice to a range of stakeholders on complex operational and administrative issues

**About our Team**
Defence’s primary mission is to protect Australia and its national interests, promote security and stability in the world and support the Australian community as directed by the Government. SDD is one of three branches within SEG that provide essential, on-the-ground services and support to Defence personnel around Australia. We enable Defence personnel to achieve their mission through delivery of excellent services on Defence Bases and we also play a role in helping the Government achieve its strategic objectives. One of the best things about our team is the variety of our work; every day is different, with new challenges to solve and interesting work crossing our desks.

Our team delivers:

- Customer Service: We deliver services from cleaning to catering, construction to gardening, security to aircraft refuelling and lots more. We support every Defence base and site across Australia and strive for excellence in Service Delivery.
- Crisis response: Crises happen when you least expect - Our response to cyclones, floods, bushfires and the occasional global pandemic must be managed effectively to maintain the integrity of the Estate.
- Collaboration: To achieve the level of service delivery needed, we work collaboratively with our Defence colleagues and industry partners.
- Innovation: Our team works with representatives from industry to foster creativity and explore ideas that can improve service delivery for Defence bases.



  • Canberra, Australia Hudson Australia Full time

    We are looking to fill APS 5 Executive Assistant vacancies on a labour hire/non ongoing/s26 basis within the Federal Government.- Minimum Baseline Clearance preferred, or ability to obtain. - Full Australian Citizen Working Rights required. - Labour Hire/Non-Ongoing/s26 available We are seeking individuals with a proven background in the Australian Public...


  • Canberra, Australia Australian Government Full time

    $86,887 - $93,066 + up to 15.4% Superannuation - Brindabella Park - ACT **The Role** The APS 5 Divisional Coordination Officer within the Air Defence and Space Systems Division Executive team is accountable under broad direction to perform and achieve procedural, operational, administrative and business support work within an integrated workforce. The...


  • Canberra, Australia HAYS Full time

    Exciting New Roles in the APS **Your new company** The Department plays a key role in the Australian Government’s agenda to create jobs and build a stronger, more resilient and competitive economy. Our work builds on Australia’s existing strengths, supports businesses to grow, and drives new opportunities for long-term productivity growth and...

  • Executive Assistants

    2 hours ago


    Canberra, Australia Murray Darling Basin Authority Full time

    Ongoing or Non-Ongoing - $83,418 - $91,807 plus 15.4% superannuation - Adelaide, Canberra, Goondiwindi, Griffith, Mildura, Murray-Bridge and Wodonga **Join us to shape the future of one of Australia’s greatest natural assets and protect it for future generations.** **We are seeking people who want to contribute to a significant water reform program that...


  • Canberra, Australia Capital EA & Concierge Full time

    **Contract length: 12 months, with 12 month extension** **About the role**: The work is fast-paced and high-profile. The team works across and brings together a broad suite of policy areas and portfolios, including social services, housing, health, education, employment, business and industry, Indigenous affairs, environment and climate, and...


  • Canberra, Australia Hudson Australia Full time

    This pay rate is inclusive of mandatory 25% casual loading Seeking APS 4-6 Executive Assistants with NV1 clearance for Federal Government roles via labour hire, non-ongoing, or s26 transfer. **Executive Assistant - APS 4 / APS 5 / APS 6** **Federal Government | NV1 Clearance Required** We are seeking experienced Executive Assistants at APS 4, APS 5, and...


  • Canberra, Australia Australian Government Full time

    $83,706 - $89,659 + up to 15.4% Superannuation - Canberra - ACT **The Role** The Office of the Inspector-General of the Australian Defence Force (IGADF) is recruiting a highly capable and driven individual as the Executive Assistant (EA) to the Deputy IGADF and Assistant Secretary (AS). As EA, you will be a representative of the office and the primary point...


  • Canberra, Australia Hudson Australia Full time

    This pay rate is inclusive of mandatory 25% casual loading We are currently seeking an APS 6 Executive Assistant to join an amazing Federal Government Department for initially 6 months on a labour hire basis. Our client is currently seeking an experienced APS 5/6 Executive Assistant to join their team on a labour hire basis for an initial engagement of up...


  • Canberra, Australia National Library of Australia Full time

    My Forms - My Tests - My Interviews - My Details **APS 5 - Executive Assistant (several positions)**: - Great opportunity for enthusiastic and highly organised individuals with great people skills - Work closely and actively participate with our Senior Executive team - Use your customer service skills to interact positively and professionally with a range...


  • Canberra, Australia PERSOLKELLY Full time

    You will be an experienced administration professional, with the ability to operate under general direction, providing specialist administrative support, and advice to influence the decisions made by others. PERSOLKELLY brings together the legacy and experience of four organisations that shaped the staffing landscape over the past century: Kelly Services,...