Administration Team Leader

**Lead the change, inspire a team, and shape the future of surgical care—one detail at a time**

**Employment Type**: Temporary Part Time Until November 2026
**Position Classification**: Administration Officer Level 5
**Remuneration**: $38.39 - $39.26 + 12% Super + Salary Packaging
**Hours Per Week**: 32
**Requisition ID**: REQ613214
**Closing Date: Tuesday 4th November**

**Location: John Hunter Hospital | Awabakal Land**

**Whilst this position is open to all individuals, it is targeted to Aboriginal or Torres Strait Islander people under section 21 of the Anti-Discrimination Act 1977. Aboriginal or Torres Strait Islander people are encouraged to apply, and consideration will be given to suitable Aboriginal or Torres Strait Islander applicants to promote equal or improved access. Aboriginal or Torres Strait Islander applicants must demonstrate Aboriginal or Torres Strait Islander status in addition to addressing the selection criterion.**

**About The Role**:
Are you a highly organised, detail-oriented leader ready to make a real impact in healthcare? We’re looking for a dynamic Team Leader to join our Surgical Services team, overseeing a large, collaborative group of over 30 administrative staff supporting Theatres and Same Day Surgery (SDDOS).

This is a fantastic opportunity to lead and inspire during an exciting time of transformation, including:

- The implementation of the Single Digital Patient Record (SDPR), launching in March 2026
- The relocation to the brand-new John Hunter Acute Services Building in 2026

You will provide day-to-day supervision and leadership to administrative staff, driving efficiency, supporting development, and ensuring smooth operations within Surgical Services. Your responsibilities will include rostering, recruitment, WH&S, managing backfill arrangements, chairing meetings, and contributing to strategic planning and service improvement initiatives.
- Lead and manage a team of 30+ administrative staff across Theatres and SDDOS
- Ensure timely and accurate delivery of administrative and clerical support services
- Support the implementation of new digital systems and transition to a state-of-the-art facility
- Prepare complex reports and correspondence for diverse audiences
- Develop, review, and maintain administrative processes to enhance service delivery
- Manage workforce functions including recruitment, induction, performance management, and professional development
- Foster a proactive, adaptable, and supportive team environment during periods of change

**What We Are Looking For**:

- Proven experience in an administrative team leader role, ideally in a healthcare setting
- Highly organised with excellent attention to detail and ability to prioritise workload effectively
- Confident user of hospital systems and Microsoft Office suite
- Strong communication and interpersonal skills with a passion for supporting frontline health services
- Ability to thrive in a fast-paced environment, working both independently and collaboratively

**Why join us?**
Be at the heart of two major health service transformations and help shape the future of Surgical Services at John Hunter Hospital. This role offers valuable leadership and management experience with opportunities for professional growth in a supportive and innovative environment.

At Hunter New England Health enjoy a career where you're challenged by interesting work and surrounded by spectacular locations. Join the team enriching health in millions of ways every day:
- Sustainable Healthcare: Together towards zero- 4 weeks annual leave (pro-rata for part time employees)- Paid parental leave (for eligible employees) - giving you the opportunity for true Worklife balance- Salary packaging options - up to $11,600 plus novated leasing- Fitness Passport for health and well-being - discounted gym options for you and your family- Employee Assistance Program (EAP) for staff and family members

**Additional Information**:
An eligibility list will be created for future part time temporary vacancies.

**Need more information?**
1) Click here for the Position Description
- At Hunter New England Local Health District, we are an inclusive employer dedicated to fostering a diverse, inclusive, and welcoming workplace. Our commitment to a workforce that reflects the community we care for is essential for delivering the highest quality healthcare to our community. We encourage people with diverse lived experiences to apply._**Information for Applicants**:
This is a Category A position. Recommended applicants will be reviewed for compliance with NSW Health policy directive PD2024_015: Occupational Assessment, Screening and Vaccination against Specified Infectious Diseases for Category A positions prior to offer. All new employees must agree to comply with the requirements outlined in the policy.

Hunter New England Health employees may be eligible for a range of benefits such as allocated days off (ADO) for full time employees, long servic