Pa to Coo, Cfo and General Manager

2 weeks ago

Perth, Australia Hawaiian Full time

Career development program
- Friendly, engaging and community-oriented culture
- WA company with a diverse portfolio

At Hawaiian, we’re more than a leading Western Australian property company — we’re a community builder with a bold vision. Our diverse portfolio spans shopping centres, office buildings, and hospitality assets, but our true impact is measured by the lives we touch and the legacy we leave.

**Our Purpose**

To meaningfully impact the community for generations to come.

**Our Values**

**Passionate** _- Bring energy and spirit._

**Considerate**_ - Have meaningful relationships._

**Collaborative**_ - Achieve more, together._

**Curious** _- Open-minded and question what is familiar._

Your role is to provide exceptional administrative and personal assistant support to the Chief Operating Officer, Chief Financial Officer and the General Manager, Shopping Centres & Office Buildings to ensure the smooth running of operations. **_This is a full time_** **_contract of up to 6 months with the possibility of extension. _**

Your duties will include, but are not limited to the following;
- Extensive proactive diary management and scheduling.
- Inbox management - draft replies when required.
- Meeting preparation - ensure the COO, CFO & GM, SC & OB have all documentation required for meetings.
- Prepare agendas and take minutes for internal meetings in prescribed format and distribute to attendees as required.
- Follow up meeting action items as required and directed.
- Co-ordinate the timely execution of lease and other documentation.
- Oversee all travel, accommodation bookings and associated logistics.
- Oversee RSVPs of incoming invitations.
- Manage invitations to partners for Hawaiian events at the invitation of the COO, CFO and GM SC & OB.
- Arrange catering requirements - meetings etc.
- Greet guests on arrival, prepare meeting room and offer refreshments.
- Electronic filing on SharePoint.
- Any personal ad hoc requests as required.

Qualification Requirements
- 2-5 years’ EA / PA / TA previous experience.
- Driver’s License essential.
- Strong Microsoft Office experience and ability to quickly learn new systems with training.
- Demonstrate exceptional customer service including servicing client requirements, via telephone and in person, with maturity and empathy.
- Professional appearance and telephone manner.

Take this opportunity to advance your career with a highly successful company that believes its best investment will always be its people.

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