Executive Assistant to CEO

2 weeks ago

South Melbourne, Australia Kinaway Chamber of Commerce Victoria Limited Full time

Kinaway leading Victorian organisation dedicated to supporting Victorian Aboriginal and Torres Strait Islander jobseekers and business owners. Our focus is on changing Aboriginal and Torres Strait Islander people’s lives through a strength-based model of business ownership, participation in the Victorian economy and creating an employment pathway for the Indigenous community.

Are you an experienced Executive Assistant looking for a short-term opportunity to showcase your skills? We are seeking a highly organised individual to work as an EA / Office Administrator reporting to our Acting CEO.

Temporary Role - between 4 to 6 weeks | Monday to Friday | 9am to 5pm | $36.30 per hour

**Duties and Responsibilities**:

- Providing traditional Executive Assistant support to the Acting CEO, maintaining confidentiality and professionalism
- Efficiently managing the Acting CEO's diary, ensuring appointments and meetings are organized effectively
- Upholding a high level of organizational skills to handle various administrative tasks and keep the executive office running smoothly
- General administrative duties, including schedule of appointments / meetings, invoicing, data entry, file processing, banking, mail, preparation of paper work
- Attend meetings and take minutes
- Office maintenance

**Qualifications and Experience**:

- Previous experience working as an Executive Assistant
- Proven ability to handle confidential information with discretion
- Exceptional organizational and time-management skills
- Familiarity with diary management and scheduling
- Strong interpersonal and communication skills
- Natural problem solver
- Strong written and verbal communication skills and interpersonal skills
- Proficiency in Microsoft Office Suite and other relevant software
- Problem-solving skills and a proactive approach to challenges
- A positive attitude and a strong work ethic

Connect with us: Stay engaged with us on Social Media (InstagraM/Facebook, LinkedIn) to receive updates about the latest's job opportunities, career advice, and industry insights.

**Job Type**: Casual

**Salary**: Up to $36.30 per hour

Expected hours: 38 per week

Schedule:

- 8 hour shift
- Monday to Friday

Supplemental pay types:

- Overtime pay

**Experience**:

- EA: 1 year (required)

Work Authorisation:

- Australia (required)

Ability to Commute:

- South Melbourne, VIC (required)

Work Location: In person

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