Procurement Administrative Officer

Division: Financial Performance & Investments
- Location: Parramatta, NSW, AU, 2150
- Req ID: 71687

**Procurement Administrative Officer - NSW Trustee and Guardian**
- Ongoing full-time. 35 hours per week.
- Location: Parramatta and Sydney CBD. Flexible and hybrid working options available.
- Clerk Grade: 5/6 Level. Base salary $97,027 p.a. to $107,059 p.a. plus superannuation and annual leave loading.

**About us**

At NSW Trustee and Guardian, we protect, promote and support the rights, dignity, choices and wishes of our customers. Whether we are writing a Will, acting as an executor, attorney, trustee, guardian, or financial manager, we are here for critical moments in our customers’ lives. Join our dedicated NSW Government agency and make a difference in the lives of over 47,000 people each year.

**Our commitment to diversity**

**About the team**

The Financial Performance and Investments division provides a full range of financial services including budgeting, procurement, customer accounts and investment management services.

**About the role**

The Procurement Administrative Officer provides a broad range of procurement administrative services and leverages extensive business unit knowledge to support NSWTG’s program of work and facilitate the delivery of business requirements.

This is an exciting opportunity that will see you:

- Respond to and resolve complex enquiries and issues promptly and accurately.
- Manage records and databases, ensuring information is accurate, stored correctly, and accessible.
- Coordinate tender administration services, including publishing tenders and addendums.
- Maintain the NSWTG Contract Register, ensuring timeliness, accuracy, and compliance.
- Develop and monitor office systems and procedures to facilitate efficient operations.
- Prepare documentation and reports on NSWTG spend and Divisional performance, and recommend improvements.
- Coordinate responses to other Government agencies, including NSW Treasury and NSW Procurement.

If you have a strong background in procurement administration and are passionate about supporting effective procurement outcomes, we would love to hear from you

For more information about the position, view the role description.

**About you**

Application is encouraged if you demonstrate the following skills, knowledge and experience:

- Demonstrated experience in administration role with experience MS Office suite including Outlook, Word, Excel, PowerPoint, and SharePoint.
- Sound communication skills and ability to work with a diverse stakeholder group.
- Excellent time management skills
- Experience working in an administrative role managing competing priorities.

Sound like you? We would love to hear from you

**Essential requirements**

Several years’ experience in an administrative role, preferably in a procurement field.

**What we offer**

NSW Trustee and Guardian offers interesting, challenging and rewarding work that has real purpose. Other benefits of joining us include:

- work-life balance with flexible work options (working from different work locations, variable start/finish times, job sharing)
- various leave options (recreation, parental, and flex leave of up to 24 days per year)
- career development including study leave and acting opportunities
- access to Fitness Passport and employee assistance program, and annual flu vaccinations

Be part of something bigger. For more information about joining us, visit the Careers page on our website.

**How to apply**
- submit a resume (maximum five pages) and cover letter (maximum two pages) outlining your skills, experience and suitability for the role and in your cover letter answer the following targeted questions:

- Briefly describe the tools and techniques you use to manage your workload and competing priorities.
- Briefly describe a time when you had to document a process and the steps and systems you used to deliver this task.

**Closing date**

**Applications close 11:59pm,**Monday 10th February 2025.**

**Please note**:

- A talent pool may be created for future ongoing and temporary roles and is valid for 18 months.