Pa/office Manager

2 days ago

Hoppers Crossing, Australia Placing Heads Full time

Parking on site - Port Melbourne Location
- Outstanding culture
- Work life balance

**The Company**

We are thrilled to partner with our exceptional client—a **global leader in the dental device industry**, renowned for their **premium Swiss quality and precision**. Backed by the world’s largest scientific network in dental care, they consistently set industry benchmarks and lead the way in developing the next generation of dental solutions.

We are currently seeking a passionate and dedicated individual to join their senior leadership team as a **Personal Assistant / Office Manager**, based in their dynamic Port Melbourne office.

Join a company where your contributions are **genuinely valued and respected**, and become part of an **agile and ambitious environment**, supported by open and friendly colleagues every step of the way.

**The Opportunity: Personal Assistant / Office Manager**:

- (Full-time or part-time to suit school hours)_
This dual-role opportunity is perfect for a highly organised, proactive individual who thrives in a fast-paced and supportive team environment. You will play a key part in ensuring the smooth operation of the office, while providing high-level support to the senior leadership team.

**Key Responsibilities** **As Personal Assistant (PA)**:

- Manage executives’ calendars, schedule meetings, and coordinate travel
- Prepare reports, presentations, and meeting materials
- Organise and take minutes during leadership and department meetings
- Handle confidential information with utmost discretion
- Assist with personal errands and logistics, as needed

**As Office Manager**:

- Oversee general office operations (supplies, vendors, maintenance)
- Act as the main contact for all facility-related matters
- Manage office budgets, expenses, ordering, and invoicing
- Plan and coordinate internal events and team meetings
- Ensure compliance with health and safety policies
- Onboard new hires (desk setup, system access, welcome materials)
- Coordinate office IT and equipment needs in collaboration with IT support

**Qualifications**
- Proven experience as a PA, Executive Assistant, Office Manager, or similar role
- Excellent verbal and written communication skills
- Strong organisational skills and the ability to multitask effectively
- High level of discretion and professionalism
- A proactive, can-do attitude with strong interpersonal skills
- Proficiency in MS Office (Word, Excel, Outlook) and scheduling tools
- Comfortable working in a dynamic, fast-paced environment

**What’s on Offer**

This **newly created role** offers a rare opportunity to enjoy real **work-life balance** in a **warm and welcoming environment**. Whether you're returning to the workforce or seeking a part-time schedule to align with school hours, this is a role where your presence will make a genuine impact.
- **1-year contract with a view to permanency if you shine**:

- Flexible work hours (full-time or part-time considered)
- Must have own ABN
- Competitive remuneration package, including superannuation and leave entitlements

Ready to make a significant contribution to a world-renowned company?

**Placing Heads** - **_Your job is our business_

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