Personal Assistant

**Job Title**: Personal Assistant & Office Manager
**Location**: Melbourne’s West
**Employment Type**: Full-Time (Monday to Friday, 9am-5pm)
**Reports To**: Operations Manager

**About the Role**:
We are a fast-growing, design-led business operating across two dynamic divisions**:Property Staging** and **E-Commerce**. From preparing homes for sale to curating lifestyle goods for online customers, we thrive on creativity, organisation, and great service.

We are seeking a **very experienced, confident, friendly, and professional Personal Assistant & Office Manager** to support our day-to-day operations. Based in our main office, you’ll coordinate people and tasks, manage administration, and help ensure the business runs smoothly behind the scenes. This is a hands-on role that requires someone who is highly organised, adaptable, and able to **work independently without supervision**.

**Key Responsibilities**:
**Executive & Personal Support**
- Provide high-level support to the Operations Manager and leadership team
- Manage schedules, appointments, inboxes, and daily task priorities
- Prepare reports, presentations, and business documentation
- Assist with personal errands and ad hoc administrative support

**Office & Workflow Management**
- Manage general office operations and supplies
- Maintain organised digital and physical filing systems
- Coordinate onboarding, weekly schedules, and internal team updates
- Track expenses, assist with bookkeeping, and ensure workflow efficiency

**Staging Operations Support**
- Liaise professionally with real estate agents, clients, stylists, and delivery teams
- Maintain detailed staging calendars and manage job workflows
- Oversee inventory coordination for furniture, décor, and styling props
- Prepare accurate client quotes, documentation, and property handover materials

**E-Commerce Operations Support**
- Support product intake, photography coordination, and Shopify updates
- Help manage digital content timelines, social media planning, and customer service
- Process orders and returns efficiently, coordinating with the warehouse as needed
- Contribute to campaign support, product launches, and seasonal promotions

**What We Are Looking For**:

- **Extensive experience** in a **Personal Assistant, Executive Assistant, or Office Management** role
- A **confident communicator** who is highly organised, professional, and approachable
- Demonstrated ability to **work independently without supervision**:

- Strong multitasking, time management, and decision-making skills
- Excellent written and verbal communication
- Proficient in Google Workspace, Microsoft Office, and comfortable with digital admin tools
- Familiarity with platforms like Shopify, Canva, Trello, and Xero is highly regarded
- **Valid Australian driver’s licence** - a **company vehicle is available** for off-site work tasks
- Physically fit and comfortable assisting with light lifting, stock handling, and active days
- A strong sense of professionalism and presentation when representing the business

**Why You Will Love Working With Us**:

- Join a vibrant, growing business in a rewarding and varied full-time role
- Opportunity to make the role your own and contribute meaningfully to our operations
- **Employee discount across our product range**:

- **Free on-site car parking**:

- Use of a **company vehicle for work-related tasks**:

- Creative, supportive workplace with a tight-knit team and real impact

Pay: $55,000.00 per year

**Benefits**:

- Employee discount

Schedule:

- 8 hour shift
- Monday to Friday

Supplementary Pay:

- Commission

**Language**:

- Fluent English (required)

Work Authorisation:

- Australia (required)

Work Location: In person

Expected Start Date: 28/04/2025