Billing Assistant

**About the role**

We have a fantastic opportunity for a Billing Assistant to join our Cyber practice. This role is focused on the proactive coordination of billing related activities. Working in close collaboration with Partners and the entire team, success in the role will look like streamlining existing billing processes, fulfilling the role of key point of contact on all billing related issues, and helping to ensure the highest quality service is delivered to our clients.

The team, led by John Moran, internationally recognised leader in Cyber Security and incident response, has a strong focus on team culture and the personal development of all staff. In recent times, the team have advised on over 700 incidents, including a number of the most high profile and complex incidents, both locally and globally.

To get a feel for the work they do and the team culture, check out the video below.

**Key responsibilities**

In this role, you will have responsibility for the coordination and completion of the processes relating to monthly billing within our Cyber Insurance practice area. You will work closely with the Partners, Lawyers and Legal Secretaries to maintain and improve upon processes, ensuring a consistently high standard is met for our clients. Duties will include:
End of Month Billing Administration
- Preparation & distribution of WIP reports
- Generating billing guides and Disbursement Only invoices
- Editing and finalising bills, including rate and Payor verifications
- Reviewing engagement letters to ensure that bills conform with client billing requirements
- Summarising billing information in client Service Level Agreement's, and
- Distributing finalised bills to the practice, ensuring all invoices are sent to the clients.

E-Billing Administration
- Assisting with the set up and maintenance of client e-billing platforms
- Uploading bills to e-billing platforms, attending to e-billing challenges and preparing final tax documents.

Operational Billing/Finance tasks
- Troubleshooting billing issues and escalating to Finance where appropriate
- Ensuring that billing procedures are being followed and assisting with the development, improvement and implementation of billing procedures
- Assisting with providing training to fee earners, secretaries and new team members on the billing process
- Client reporting - distributing and populating client reports on monthly and quarterly basis
- Assisting with debt collecting, escalating to the Partner when necessary
- Partners monthly expenses
- Assisting in running conflict checks when necessary
- Attending to file closures
- Attending to Trust enquires
- Dealing with overpayments from clients
- All other financial related duties to support the Partners, Fee Earners and other legal secretaries.

**Key skills and experience**
- Minimum of 1-2 years' experience in a similar role
- Highly numerate & analytical with excellent attention to detail
- Self-motivated with good interpersonal skills and the ability to communicate effectively across all levels of an international organisation
- Time management with ability to meet tight deadlines and manage competing priorities
- A positive approach and attitude, with high levels of initiative and enthusiasm
- Ability to challenge the status quo with a continuous improvement mind-set
- Previous experience in a law firm or a professional services environment would be advantageous
- A knowledge of Thomson Reuters Elite 3E would be advantageous but not essential.

**About Clyde & Co in the Asia Pacific Region**

Clyde & Co is a leading global law firm, specialising in the sectors that underpin global trade and commercial activity, namely: insurance, transport, infrastructure, energy, and trade and commodities. It is globally integrated, offering a comprehensive range of contentious and non-contentious legal services and commercially minded legal advice to businesses operating across developed and developing markets. Clyde & Co is committed to operating in a responsible way. This means progressing towards a diverse and inclusive workforce that reflects the diversity of its communities and clients, using its legal skills to support its communities through pro bono work, volunteering and charitable partnerships, and minimising the impact it has on the environment. The firm has 440 partners, 1800 lawyers, 2500 legal professionals and 4000 staff in over 50 offices [and associated offices] worldwide.

**How to apply**

**_We offer a rewarding work environment that supports professional growth and opportunities. We value diversity in our work place and it is the policy of the Firm to recruit, hire, promote, reassign, compensate and train highly qualified persons without regard to race, colour, sex, sexual orientation, gender identity or expression, religion, national origin, age, disability or any other basis protected by applicable law._