Legal Administrator

2 weeks ago

Melbourne City Centre, Australia IPA Personnel Services Full time

Working for Australia's leading university, our client likes to give a distinctive Melbourne experience and help students become well-rounded, thoughtful, and skilled professionals, making a positive impact across the globe. They are looking for a Legal Services Administrator to provide outstanding service and day to day general administration and operations support to the Directors of Legal Services. This is a 3-month temp role to work fulltime hours from 9am - 5pm, with the option of working under a hybrid working model (3 days in the office, 2 days at home). The hourly rate for this position will be $49 - 56 + super dependant on experience. The office is based in Parkville and parking is available for $12 per day.

Reporting into Executive Assistant of Legal and Risk Department, the role will require to assist with the lifecycle of legal request and matters handled by Legal Services. This may include the creation, management and retrieval of legal case files, document processing, updating relevant databases, managing the Legal Services inbox and phone line, responding to queries, and the coordination and servicing of meetings, assisting with projects and general administration work.

Some of your key responsibilities will include:

- Working alongside other members of the Administration team, proactively manage the legal matter lifecycle process including triaging requests, setting up/closing off matters, preparing matter documentation, document drafting and processing on behalf of lawyers, preparing agreements for execution
- Assist in the management of the Legal Services admin inbox and phone line to screen, respond to and manage incoming enquiries and escalation as required
- Provide proactive administrative and operational support within the Legal Services team, including stakeholder liaison, filing, meetings organisations and adhoc administration tasks
- Provide general administrative support to the Directors of Legal Services and other members of Legal Services portfolio as required
- You will also be responsible for assisting the Executive Assistant to the General Counsel and the Administration Team Manager with projects as required

To be successful in this role you will have:

- Previous experience working in an administrative support role with experience working in either a fast paced in-house legal environment or working in a law firm.
- A demonstrated ability to prioritise tasks and manage your time effectively
- The ability to exercise independent judgement as well as working effectively as part of a team
- The ability to work well under pressure and schedule work to meet deadlines along with excellent attention to detail
- Demonstrated ability to provide a high level of customer service
- Experience working in an in-house legal team or in private practice is highly desirable

  • Legal Assistant

    1 week ago

    Melbourne City Centre, Australia Victoria Legal Aid Full time

    Multiple full time ongoing positions - Salary range: $62,123 - $76,425 plus super plus salary packaging - Up to $15,900 in salary packaging and hybrid WFH & office model About the roleBased at our Melbourne office, you will play an important role in supporting the delivery of our client services. You will triage client queries at court and in the office, as...

  • Legal Administrative Assistant

    1 week ago

    Melbourne, Victoria, Australia Legal People Full time $104,000 - $130,878 per year

    About the role This is a fantastic opportunity for an enthusiastic and motivated individual to kick-start their career as a Legal Administration Assistant with a highly regarded family law firm. In this role, you'll provide administrative support to a team of Solicitors and Paralegals, assist with Reception duties, and benefit from ongoing training,...

  • Legal Administration

    1 week ago

    Melbourne City Centre, Australia HAYS Full time

    This is a great opportunity for an experienced admin or legal admin to work in the public sector! **Your new company** Your new organisation is one of Victoria’s biggest courts. They are seeking a temporary Administrative Support Officer to support their range of operational support functions. The Administrative Support Officer will assist with providing...

  • Vital Legal Support Assistant

    2 weeks ago

    Melbourne, Victoria, Australia beBeeLegal Administrator Full time $80,000 - $95,000

    Job TitleSupport the legal and dispute teams at EML Group as a vital member of our team.About This RoleWe are seeking an experienced administrator to manage legal inboxes, documentation, and other tasks, ensuring accuracy and timeliness.The ideal candidate will have strong attention to detail, excellent organisational skills, and high-level written and...

  • Legal Administrator

    2 weeks ago

    Melbourne City Centre, Australia HAYS Full time

    Administrative Deputy Registrar position within the legal sector of the State Government! **Your new company** *** The organisation provides financial assistance to victims of crime committed in Victoria. Aims to assist victims of crime in their recovery by providing an accessible and empathetic service for those who require financial support. **Your new...

  • Administrative Services Officer, Independent Family

    2 weeks ago

    Melbourne City Centre, Australia Victoria Legal Aid Full time

    Full time maximum term position up to June 2027 - Salary range: $56,951 - $76,425 plus super plus salary packaging - Up to $15,900 in salary packaging and hybrid WFH & office model About the role Join our growing Independent Family Advocacy and Support (IFAS) team as an Administrative Services Officer. In this role, you will make an important contribution...

  • Legal Administrative Officer, Funds in Court

    1 week ago

    Melbourne City Centre, Australia Court Services Victoria Full time

    About the role The Legal Administrative Officer is responsible for providing administrative support to the Legal Services Area of the Funds in Court Office. In particular the role will be responsible for the payment out at 18 process. The role is part of the Legal Administration Team reporting to the Legal Services Manager. About you - Appropriate tertiary...

  • Legal Assistant

    2 weeks ago

    Melbourne, Victoria, Australia Legal People Full time

    Interesting, varied and rewarding role.- Well established and highly regarded Law Firm- Positive, friendly and supportive team.Exciting new opportunity for an experienced and motivated Legal Assistant/Secretary to join a well-established and highly regarded Melbourne Law Firm and become an integral member of a friendly, supportive and cohesive team.Providing...

  • Legal Assistant

    1 week ago

    Melbourne, Victoria, Australia Legal People Full time

    Interesting, varied and rewarding role.- Well established and highly regarded Law Firm- Positive, friendly and supportive team.Exciting new opportunity for an experienced and motivated Legal Assistant/Secretary to join a well-established and highly regarded Melbourne Law Firm and become an integral member of a friendly, supportive and cohesive team.Providing...

  • Legal Assistant

    2 weeks ago

    Melbourne, Victoria, Australia Legal People Full time

    Varied and autonomous role- Working from home flexibility| Start in the New Year- Support a Partner on a 1:1 basis**It's all about you...**This is a rare opportunity for an experienced and motivated Legal Assistant to join this highly regarded law firm and further develop their career in Litigation (Government, Planning & Environment) law.If you enjoy a...