Grants Administrator

About the role

Hours: Full-time = 35 hpw

Location: Sydney preferred / remote working optional

Contract: Type Ongoing

Reports: to Grants Manager

We support networks of organisations to work together to achieve outcomes that would not be possible by individual organisations acting alone. We expect all roles to actively support the capacity building of our networks and partner organisations.

About You

You are super organised and have an eagle eye when it comes to detail. You’re a skilled project administrator, you keep on top of scheduling and ensure your team and key stakeholders are acutely aware of what is due when. You bring a positive attitude and clear communications to your relationships with others and thrive in enthusiastic, supportive team environments. You are keen to use your initiative to drive and improve processes and interventions that make our work more efficient and effective.

You’ll be supporting the program team to engage with grants and grantees, so having some experience with grant making, financial operations, or similar would be ideal. You’re comfortable handling numerical data, adept at written and visual communications including proof-reading, and can troubleshoot workflows and day to day issues, including on a range of tech platforms.

Key Responsibilities
- Support grantee reporting by managing the process as well as deadlines and compiling report data as needed.
- Will be the first point of contact for all grantmaking queries from both program teams and grantees and ensures information or training is provided in a timely manner.
- Supports the Finance team to track planned grant expenditure as needed as well as track significant changes.
- Maintains accurate paperwork, efficient filing and secure data.
- Builds, maintains and supports key relationships and partnerships with the operations team, program teams, and grantees ensuring clear and regular communication about deadlines, workflow expectations, or changed processes.
- Ensures our systems are reliable, robust and functioning as required - including supporting maintenance and implementing improvements as needed.

Required skills, knowledge and experience
- Previous experience in an administrative role, or a similar or related role including unpaid, grassroots or lived experience, or other relevant transferable skills and experience.
- Project administration skills with experience coordinating competing priorities and deadlines using project management software, ideally Asana or similar.
- Well-developed administrative and organisational skills.
- Skills in MS suite including Excel, Word and Powerpoint including data management skills and experience with handling and visualising basic quantitative data (e.g. financial).
- Experience in maintaining forecasts and budgets, or similar financial administration.
- Strong team-working and team coordination skills with a demonstrated ability in working with others to produce analysis and written outputs.
- Clear, direct verbal and written communication skills.
- A passion for action on climate change and social justice.
- A keen interest in supporting our grantees and the work they do in the movement.

Desirable
- Systems thinking (e.g. “how can we best handle this project?”)
- Ability to contribute to system design and management in no-code platforms (eg. AirTable/Zapier)

Job requirements

We value and recognize experience that has been unpaid, from the grassroots or is lived experience.
- Full working rights for Australia. We are unable to sponsor employment visas.
- Employment background checks may be required.
- Intermittent travel with advanced notice.

How Sunrise supports its staff
- Superannuation 12.5%
- Birthday leave (if it’s your birthday, you get a day off)
- Solidarity and community leave 1 week p.a
- Cultural leave (floating public holidays)
- Gifted leave (over Christmas and New Year)
- Generous financial support for office and/or remote working
- Access to an Employee Assistance Program
- Commitment to supporting your professional development (up to $2000 pa)
- Flexible work policy, including hybrid-remote working
- Coaching and management support with regular 1:1 meetings
- Performance reviews and feedback to support you and the team to reflect and grow
- A co-developed initial 3 month work plan to support your onboarding and to provide clarity on your role

for this job

Closing date: Wednesday 14th September, midday, AEST

PBA3

Profession: #Administration_and_Office_Support

Sector: #Community_Engagement