Facilities Administrator

Facilities Administrator - Moderna

**Offer ID**:

- 62978**Métier**:

- Support Functions / Admin Support**Contract type**:

- Permanent**Schedule**:

- Full-Time**Country**:

- Australia**Are you an experienced pharmaceutical manufacturing Facility Administrator? Join Our Moderna Team at Equans ANZ**

Located in Clayton, Melbourne, the successful applicant will have a minimum of 5 years of experience in providing administrative support to the Facility Management team, including reporting, payment, and work order processing.

**What You Will Be Doing**
- Work with the Facility team to provide administrative support services to the team.
- Act as professional point of liaison on behalf of Equans dealing with all telephone and enquiries promptly and efficiently.
- Manage and maintain inventory and stock.
- Receive phone calls or other contacts and log them on the Computerised Maintenance Management System.
- Determine and assign type and priority of requests to ensure the work goes to the appropriate trade with the appropriate priority level, knowing when to escalate for immediate attention or supervisor intervention.
- Support the planned maintenance program by generating work orders and entering details into the system when complete.
- Manage all purchasing orders and work with Accounts Payable and Receivable to ensure invoices are submitted by contractual requirements.
- Liaise with subcontractors to ensure they submit the service report and invoice on a timely manner.
- Prepare and submit monthly client reports as necessary from time to time.
- Liaise with internal and external parties allocating work from maintenance schedules and arranging and coordinating various services, reporting, and invoicing on a pre-planned and ad hoc basis.
- Assist and contribute to the development and implementation of ongoing operational contract documentation, processes, and policies.
- Undertake such other duties appropriate to the level and character of work as may be required within the business.
- Comply with all Company’s Policies, Management Plans and Procedures including Group Ethics policies and procedures.

**What We Offer**
- Collaborative and inclusive work culture.
- Strong and supportive leadership.
- Thrive in a talented team environment that values and invests in your professional development.
- Access to our training platform for advancing your skills.
- Company negotiated private health insurance discount.
- Volunteer leave.
- Employee Assistance Program.

**Why Equans**
- A great team environment.
- Growth and learning within your role.
- Strong and supportive leadership.
- Great place to learn new & refine current skills.

**What You Need**
- Minimum of 5 years of progressive administrative experience supporting managers with busy schedules and multiple priorities within large organisations.
- Prior experience with payroll processing, monitor AR, and billing.
- Good knowledge of Microsoft Offices, CMMS (preferably Maximo);
- Ability to pass National Police Check

**Qualifications**
- Effective oral and written communication, organisational and interpersonal skills.
- Strong Customer Service orientation.
- Strong numerical and report writing abilities.
- Able to produce clear, well-structured, concise written summaries and reports.
- Proactive self-starter with excellent time management skills and ability to manage work to deadline.
- Team player with a desire to learn new skills and knowledge.
- Able to handle multiple tasks simultaneously.

**Next Steps**

Equans is an EEO employer, where all applicants are treated with fairness and respect and have equal access to the opportunities available.

**Place**:

- Workplace : Mulgrave Australia**APPLY FOR THIS JOB OFFER**

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