Contract Support Coordinator

1 week ago

Melbourne, Australia CBRE Full time

**Contract Support Coordinator**

**Job ID**
- 185649**Posted**
- 14-Oct-2024**Service line**
- GWS Segment**Role type**
- Full-time**Areas of Interest**

Administrative, Customer Service, Engineering/Maintenance

**Location(s)**

Melbourne - Victoria - Australia
- **Work with a client who is one of the Australia’s most prestigious universities.**:

- ** Be part of a team providing superior customer service to a dedicated client where your contributions matters**:

- ** Flexibility offered to enable you to succeed**

**Are you passionate, driven and looking to make an impact in a supportive environment? At CBRE, we celebrate diversity, equity, and inclusion, and we invite you to be part of our dynamic team**

We are seeking an engaging individual to join the team in a contract support position. As the vital glue that holds the team together, this role offers a fantastic chance to carve out your career in the direction you choose. Whether you aspire to excel in facilities management, lead an operations team, pursue a career in finance, or succeed in this supportive role whilst managing your own priorities, this position will offer you that.Our client is a prestigious university renowned for its commitment to excellence in education, research, and social impact. In this position as Contract Support, you will be part of a three-person contract support team and provide comprehensive, flexible administrative support where you will be often based at the University in our dedicated CBRE office.
- **Here is a snapshot of your day**:

- Support a positive workplace by managing sickness, absence reporting, and holiday tracking.
- Handle timesheets and expenses with care and precision.
- Maintain comprehensive people records, including training and onboarding for new starters.
- Ensure our commitment to quality, health, safety, and environment (QHSE) is upheld.
- Facilitate meaningful Supplier Management reviews.
- Keep our shared drive and client electronic records organized and current.
- Safeguard the integrity of financial transactions.
- Ensure compliance in Work in Progress (WIP) management, focusing on Preventative Maintenance.
- Create accurate purchase orders for sub-contractors and process invoicing efficiently.
- Drive initiatives for Preventative Maintenance compliance.
- Gain familiarity with daily operations and contract scope to enhance team efficiency.
- Provide training and support to your team.
- Foster strong relationships with colleagues and clients.
- Assist in compiling the Site/Area Monthly Contract Review Pack, showcasing our achievements.
- Actively identify and implement innovative solutions across the contract.
- Manage the ordering of materials, parts, and PPE with attention to detail.

**About you**:

- Attention to detail and strong organizational skills.
- A proactive, adaptable approach to problem-solving.
- Excellent communication and relationship-building abilities.
- Experience with administrative systems

**What is in it for you?**
- Flexible work options to support your work/life balance.
Opportunities for professional development and career advancement.
A range of benefits focused on health, wellbeing, and community engagement.
If you're ready to shape your career in a vibrant academic setting where your contributions matter, now is your opportunity to share your CV.

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