Executive Assistant

**Date**:25 Jun 2025

**Location**: Melbourne, Victoria, AU, 3004

**Company**:Healius

**Job reference**: #16702

**Brand**:Lumus Imaging

**Location**: Melbourne

**Work type**: Full Time (Permanent)

**About us**

At Lumus Imaging, we are passionate about caring for your health and wellbeing at every stage of life.

Lumus Imaging, harnesses all of the knowledge and expertise we have gained over the last 30 years and combines it with the empathy and care of our people.

Our team of radiographers, sonographers, nuclear medicine technologists, nurses, centre support staff, as well as our network of independent radiologists make up our 2,000 diagnostic imaging experts and support staff across 150 sites right around the country.

Lumus Imaging are looking for experienced and proactive **Executive Assistant** to support our Victorian State Manager & Operations Team

This is a fantastic opportunity for a proactive and organised Executive Assistant who thrives in a fast-paced environment and enjoys building strong working relationships with stakeholders at all levels.

This role offers a hybrid working arrangement, with **4 days in the office** and flexibility to support both your needs and the needs of your team. Part Time and school hours will be considered.

**Key Responsibilities**
- **Executive Support**: Provide high-level administrative support to the State Manager & Operations Team, ensuring seamless day-to-day operations.
- **Diary & Travel Management**: Proactively manage complex calendars, coordinate meetings across multiple time zones, and arrange travel for executives and wider teams.
- **Document & Meeting Preparation**: Assist with the preparation of presentations, meeting agendas, minutes, and professional correspondence.
- **Stakeholder Engagement**: Liaise confidently with internal teams and external stakeholders, representing the executives with professionalism.
- **Team Coordination**: Build strong working relationships with managers and teams to support smooth collaboration and effective workflow.
- **Confidentiality & Project Support**: Handle sensitive information with discretion and assist with events, ad hoc projects, and follow up on action items to ensure timely completion.
- **Administration Office Co-ordinator-** point of contact for building agent, managing car parking passes and security passes, ordering supplies and ensuring office functions are well managed.

**About You**
- **Experience**:Minimum 2 years experience as an Executive Assistant or in a similar high-level support role, with experience supporting multiple executives highly regarded.
- **Organisation & Time Management**: Exceptional organisational skills with the ability to multitask, manage competing priorities, and meet deadlines in a fast-paced environment.
- **Communication Skills**: Outstanding verbal and written communication skills, with the confidence to engage professionally at all levels.
- **Technical Skills**:Proficient in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
- **Initiative & Independence**: Comfortable working independently, using sound judgement, showing initiative, and making decisions when required.
- **Professionalism & Discretion**:Professional, reliable, and discreet, with a strong commitment to handling confidential information appropriately.

**Benefits and Wellbeing**

As part of working for Lumus Imaging, you will have access to a range of benefits including:

- **Benefits platform** - Reduce the impact of the cost of living with everyday savings with 500+ of Australia's most-loved brands, (from the weekly grocery shop to premium perks like holidays).
- **Fitness Passport**- Access top fitness centres & pools across Australia at a subsidised rate.
- **Corporate health insurance discounts**, banking benefits and novated leasing salary packaging.
- **Career growth and development opportunities** with access to a comprehensive library of online courses and learning paths via our e-learning platform.
- **Confidential health and well-being support**through our Employee Assistance Program, available to all employees and their family members.

**Our commitment to diversity and inclusion**

Lumus Imaging is an equal opportunity employer committed to creating an inclusive workplace. We seek to recruit from diverse applicants and create teams with skills, perspectives and experiences that complement each other at work. We welcome suitably qualified applicants regardless of age, ethnicity, socio-cultural background, disability, sexual orientation or gender identity.

**How To Apply