Facilities Coordinator

2 weeks ago

Brisbane, Australia National Heavy Vehicle Regulator Full time

The National Heavy Vehicle Regulator (NHVR) commenced operations in 2013 as the national entity responsible for regulating all heavy vehicles with a gross vehicle mass over 4.5 tonnes. We are headquartered in Brisbane and employ more than 900 people across the ACT, New South Wales, Queensland, South Australia, Tasmania and Victoria.

The Facilities Coordinator plays a key role in supporting the National Facilities Lead to ensure effective facilities management across a designated portfolio. This position is crucial for maintaining NHVR facilities in a safe, clean, and consistent condition to support the organisation’s day-to-day operations.

**Key Responsibilities**
- **Facilities Planning & Maintenance**: Plan and manage long-term, medium-term, and short-term facilities maintenance activities. Prepare detailed reports and briefing notes for the National Facilities Lead to ensure informed decision-making.
- **Workplace Safety & Compliance**: Conduct regular site assessments to ensure facilities meet health, safety, and environmental standards. Promote a safe and healthy work environment while ensuring compliance with WH&S regulations.
- **Vendor & Maintenance Coordination**: Work closely with external facilities management providers to ensure timely repairs and maintenance, minimizing downtime across all sites.
- **Minor Project Coordination**: Plan, coordinate, and deliver minor facilities-related projects, ensuring they are completed on time and within budget.

**Skills and Capabilities**
- **Strong Interpersonal Skills**: Ability to build and maintain relationships with suppliers, stakeholders, and management teams.
- **Customer-Centric Approach**: A strong commitment to providing excellent customer service and fostering a positive organisational culture within a cohesive team environment.
- **Problem-Solving & Time Management**: Highly developed skills in problem-solving, prioritising tasks, and managing risks, along with strong written and verbal communication abilities.
- **Facilities Management Experience**: Experience in coordinating facilities maintenance and delivering minor project works within a geographically dispersed and diverse portfolio.
- **Regulatory Knowledge**: Understanding of relevant building codes, legislation, and compliance requirements.

**Qualifications and Experience**
- **Minimum 5 Years’ Experience**: At least five years of experience in facilities coordination or related roles, with a demonstrated ability to manage diverse facilities functions.
- **Relevant Experience**: A broad range of experience in facilities management, particularly within a regulated environment, with emphasis on maintenance and minor projects.

**What’s on offer**
- Full time, permanent positions based in our Brisbane head office. Applications for our Parramatta, Adelaide and Melbourne offices will be considered. Other key benefits include:

- Rostered days off and additional leave over the Christmas closure - 7 weeks of leave per year
- Ongoing professional development, support and training
- Access to wellbeing programs including Fitness Passport and discounted health insurance
- Superannuation co-contribution scheme
- Access to salary packaging including novated lease
- Supportive team and work environment

Successful applicants will be required to complete a national police and work rights check.

We are not accepting agency introductions for this position.

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