Executive Assistant

6 days ago

Sydney, Australia APP Full time

**Why us**:
The APP Group is proud to take responsibility for creating a better future.

Our integrated service offering spans the full asset capital investment lifecycle in the sectors of Transport, Property, Social Infrastructure, Energy & Utilities and Defence.

We provide market leading expertise and advice to help tackle Australia's most complex projects and challenges, backed by our 550-strong nationwide team.

Our people manage, consult and partner with our valued clients to shape progress for their organisation and the communities they serve.

**The opportunity**:
The Executive Assistant within Energy & Utilities will play a pivotal role in supporting the executive leadership team and managing key aspects of the business units’ operations.

This position requires a highly organized, detail-oriented, and adaptable individual who can balance a wide range of responsibilities while maintaining the highest level of professionalism and confidentiality.
- Provide comprehensive administrative support to the executive leadership team, including diary management, travel bookings and meeting coordination.
- Act as a gatekeeper, screening and prioritizing communications and inquiries
- Oversee day-to-day business operations, ensuring efficiency and effectiveness.
- Monitor and manage budgets, expenses, and financial reports.
- Lead and support special projects and initiatives as directed by the executive team.
- Track project milestones, deadlines, and deliverables.
- Ensure cross-functional collaboration and timely completion of projects.
- Serve as a liaison between executives, departments, and external stakeholders.

**About You**:
With a genuine interest in the project management, property or construction industry, you will thrive working in a fast-paced environment, within a dynamic team that absolutely appreciates attention to detail and your proactive approach to work.

You will also further possess:

- Bachelor's degree in business administration, management, or a related field (preferred).
- Proven experience supporting senior leaders and their teams
- Proactive, self-motivated with the drive and commitment to make the difference to the team.
- Agile and adaptable, as the nature of our work is constantly evolving, we need people who thrive in this type of environment
- Keen interest in learning new skills and development within the administration/projects space
- High attention to detail with the ability to multi-task
- Strong relationship building and rapport building skills
- Ability to work to tight deadlines and prioritise
- Relevant and comparable experience working in an agile, fast paced and dynamic environment
- Proficient in Microsoft 365/Office Suite (Word, Excel, PowerPoint and Outlook)
- SharePoint and Microsoft Teams experience highly beneficial

**A rewarding career**:
Our people are our greatest asset and the biggest competitive advantage we have. How we attract, engage, and retain talent is by delivering a great place to work.

Our aspiration is to provide an engaging and diverse work environment that is underpinned by a culture of opportunity, growth, excellence, flexibility, and sense of belonging.

**How we deliver value to our people**:

- Strong culture and engagement
- Ongoing focus on safety, health, and wellbeing
- Embedding our purpose and values
- Flexibility that works for you and the business
- Feedback matters
- Education and training programs
- Community support and engagement
- People leadership support and programs
- Annual leave salary sacrificing options
- Staff rewards and incentives

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