Executive Assistant

DOUBLE BAY LIOCATION - Car Spot
- $150,000 + Super + Bonus
- Business Manager - Boutique FS

Boutique's client a bespoke Financial Service based in Double Bay, is looking for a Business Manager to join the team - Not only will this role be the Executive Assistance to the MD, but maintain the smooth running of the business

**Responsibilities**:
**Team Support**
- Executive support - ensure provision of high-quality executive assistance for Managing Directors and partners in order to work efficiently and effectively, including diary management, travel and other personal and professional requirements.
- Travel management - work collaboratively with team members to effectively and efficiently manage travel requirements
- Meetings scheduling - support individuals and teams with meeting scheduling as required and where multiple stakeholders are involved
- IT & technical support - act as an IT champion for the team providing troubleshooting and support as required in office or remotely
- Other - ensure all team members are kept adequately informed and seek support when required, and that requests for support and assistance are well managed

**Office Management**
- Environment - ensure all areas of the office environment are clean, presented well, adequately resourced and is conducive to promoting a high performing, positive and productive team and culture
- Resources & supplies - ensure the office has adequate office supplies and the required resources, and that the kitchen and meeting room facilities are appropriately and adequately stocked and maintained
- Onsite meetings - ensure key external meetings being held in the office are appropriately set-up and managed on the day, including IT requirements and refreshments and meeting and greeting attendees as required
- Other - generally seek to improve the way the office and environment is managed and presented, seeking feedback from others and presenting ideas for consideration

**Communications & Marketing**
- General communications - manage general communications and information flow across the team internally and with external key stakeholders and groups as required/requested, ensuring use of appropriate channels and language
- General marketing - manage general marketing and promotional activities and resources as required, that may include promotional videos, presentations and brochures
- Website management - manage the content of website, working in consultation with Directors and other team members as required
- Linked In management - manage Linked In page and posts, working in consultation with Directors and other team members as required

**Events, Projects & Activities**
- Team activities - ensure all team activities are scheduled and managed well
- Community & fundraising activities - support, drive and promote engagement and involvement in community initiatives
- Events - oversee and manage events, small and large, engaging and working with stakeholders as required and delivering to budget and expectations of the team
- Projects - manage any projects as assigned, ensuring project outcomes are achieved within required timelines and budgets

**Other Business Support**
- 2 Direct EA reports, Management & development of the team
- Landlord/building management - act as the main contact for all matters relating to landlord and building management requirements
- Policies & procedures - manage policies and procedures framework, ensuring policies are developed, reviewed, released and updated as required, and that staff are aware of and comply with policies and procedures
- Compliance & training - ensure employees and contractors complete compliance-related requirements, including online training
- New starter management - ensure onboarding, induction and initial training requirements are managed well for all new starters and they have a positive experience
- People & HR support - manage the HR systems and platforms as required and support key staff initiatives relating to people, performance, culture and development
- Finance & administration - provide support and back-up for finance, payroll and accounts as required
- Workplace health & safety

**You**:
At least 5 years in a similar role in a small to medium size business or division, including supervising Executive Assistants & experience working in property and or financial services industry preferred. A Well-developed written and verbal communication skills, specifically providing instructional and informative information & Proven ability to develop and manage productive and positive working relationships at all levels of a business.

Strong service mentality, “can do” attitude and desire to support others & and excellent communicator, with positive and professional presence and takes pride in their work and the firm. The Ability to work independently and effectively under pressure and manage multiple competing priorities. Team player - focused on own performance and priorities but equally interested in