Executive Assistant

3 days ago

Melbourne, Australia Mentor List Talent Full time

Permanent Opportunity
- Melbourne CBD location
- Support a thriving, collaborative and growing team

**About Mentor List**:
Mentor List provides an avenue for executives to learn from industry leaders and the world's top business minds.

After engaging with over 300 of the World’s top CEO’s, Entrepreneurs, and business leaders we designed Individual and Business Services to address the most pressing issues and business challenges identified.

Mentor List is a group of advisors and strategists that are focused on people, and their ongoing development and growth. The Mentor List approach is simple and transparent; we are all about building trust and focusing on long term success. We work with you; we embed our people with yours and share our skills every step of the way.

**Purpose of this Role**:

- In this high-profile EA role, you will be supporting Australia’s most senior Executives through our Mentor Community and Membership Base.
- To support our Leadership Team, Team Members, Group Mentors, Guest Mentos and Executive Membership base.
- You will be joining a dynamic team of growth minded professionals running Australia’s fastest growing professional development and professional services business and enjoying it every step of the way.

**Responsibilities**:

- Planning Annual Schedules
- Preparing reports and updating internal databases
- Administration and distributing internal communications
- Administration to Support Team and manage small office
- Scheduling appointments and events
- Coordinating calendars for Team, Mentors and Members
- Acting as a liaison and concierge for our membership base
- Updating Event Materials
- Managing travel and event arrangements and logistics
- Managing special Projects and process improvement initiatives

**Requirements**:

- Strong Visual and Imagery skills to deliver professional documents
- Experience as an Executive Assistant at C-Suite level
- Ability to work under pressure
- Ability to Plan Schedules and Calendars - Diary management
- Excellence in Diary Management for multiple calendars
- Outstanding organizational skills and effective time management skills
- Professional and proactive work ethic
- Self driven and able to manage project based work as well as deliver ongoing functional deliverables

**Benefits and Perks**:

- Supportive and dynamic team environment
- Flexible working hours
- Opportunities for progression in fast growing business
- Attractive remuneration and incentive package

**What are you waiting for?**

**How to Apply**:

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