Aps5 Secretariat Officer

2 weeks ago

Canberra, Australia Chandler Macleod Full time

As one of the Australia’s largest providers of human resources solutions, Chandler Macleod has a proven track record of unleashing potential in people and companies. For over 40 years Chandler Macleod’s recruitment business has connected leading-edge projects and employers with outstanding business professionals.

Our Federal Government client is seeking to engage an APS5 Secretariat Officer on a contract for 6 months with potential extension for 6 months.

**Position Overview**

**Duties**:
Assist with the end-to-end coordination of committee activities and meeting arrangements including:

- organising travel arrangements & meeting logistics
- production of meeting schedules & agendas
- collation, quality assurance and distribution of meeting papers and minutes
- drafting ‘housekeeping’ agenda papers
- maintenance of committee records including conflict and decision registers, action lists and financial records.
- providing related support to the chair, members and contact officers of various committees as well as senior Agency officials and program leads.
- Build and maintain positive working relationships with other staff in the organisation and other agencies through effective communication, collaboration, and issues management.
- Contribute to continuous improvement initiatives to strengthen and streamline secretariat practices, ensure compliance with governance and quality protocols, and successfully deliver secretariat milestones and outcomes.
- Manage key administrative, procurement and financial functions within the Secretariat.

**Capabilities**:

- Strong written and verbal communication skills including the ability to prepare and format formal documents to meet quality standards
- Proven ability to build relationships with internal and external stakeholders including the ability to work effectively as a member of a small team
- The ability to determine priorities and be flexible, show initiative, remain composed and respond quickly when situations change
- Ability to identify and solve problems, and provide sound advice to the Director on the business and organisation of meetings
- Display sound judgement in managing relationships with senior leaders

**Essential requirements for this role**:

- Relevant administrative and/or secretariat experience including a strong working knowledge of the Microsoft Office suite and experience in using associated financial and administrative systems such as TechOne, Content Manager and BoardEffect
- The ability to work collaboratively and productively in a virtual environment.

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