Facilities Coordinator

JLL supports the Whole You, personally and professionally.

Shaping the future of real estate for a better world
At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.
We bring to life see a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way.
JLL is a global leader in helping clients envision where people live, work, play, shop, and eat.

What this job involves
We’re seeking a Facilities Coordinator to join our team and provide support to our client. Day to day, you will be the go-to person to coordinate all aspects of operational activity, building maintenance, and essential services via contractor management as well as ensure optimum service delivery to our client.

**A snapshot of the role**:
Manage the main incoming phone line, divert incoming calls, taking messages and forwarding the messages appropriately

Receive, greet, guide visitors including co-ordination with employees

Administer meeting room bookings and set them up as required

Assist with ad-hoc catering for meetings/business functions - Set up for catered meetings and assist with clearing away

Manage Mail/ Couriers

Provide a Helpdesk service, maintain Helpdesk Tracker via Planon and escalate calls to the facilities Coordinator, depending on urgency

Provide assistance in general administrative activities and any other duties as assigned by TRP and/or the facilities Coordinator

Coordinate and control Security access requirements

**Sound like you? This is what we’re looking for**:
Naturally, you will possess, administration and communication skills and have a strong customer service focus with a keen eye for detail and the ability to balance multiple priorities.
Experience in facilities, property management, hospitality or related field is preferred

Strong communication skills, active listening, and problem-solving skills

Flexible in adapting to rapidly changing situations

A team player who can cooperate and work well with others to meet targets

**What you can expect from us**:
We value your health and wellbeing which is why we are excited to announce a whole raft of new benefits through our WHEREFIT partnership WHEREFIT provides you with access to exclusive corporate discounts of up to 40% off at leading fitness and wellbeing brands across Australia. With over 2,000 unique offers across gyms, activewear, studios, healthy meals, supplements, accessories, self-care and more, there is something for everyone so you can perform at your best

Please note, although developing relationships with agencies forms a component of the JLL talent acquisition strategy, on this occasion agency submissions will not be accepted.

Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.