Executive Assistant

**Be the Backbone of Excellence: Executive Assistant - UNSA**

**Empower UNSA’s Leadership Team and Drive Impact Across Newcastle Campuses**

Are you an organised, proactive, and driven professional ready to make a difference? The University of Newcastle Students’ Association (UNSA) is searching for a dynamic Executive Assistant to support our Executive Leadership Team and help shape the future of student advocacy and engagement.

**Who We Are**
UNSA is a student-led not-for-profit organisation funded by the Student Services Amenities Fee (SSAF). We are committed to supporting and advocating for the welfare, education, and engagement of over 37,000 students across the University of Newcastle’s campuses. Our services include free workshops and trainings, student media (Opus Magazine), clubs and societies, equity collectives, student advice, and engaging events and activities.

**What You’ll Do**
- **Streamline Leadership**: Provide high-level administrative, logístical, and executive support to the CEO and COO.
- **Drive Excellence**: Manage calendars, prepare reports, and ensure smooth day-to-day operations.
- **Collaborate with Purpose**: Build and maintain strong relationships with internal and external stakeholders.
- **Manage Resources**: Oversee basic financial administration, including payroll, invoicing, and budget tracking.
- **Create Impact**: Coordinate events, training sessions, and retreats that align with UNSA’s mission.

**What We’re Looking For**
- **Organised Multitasker**: Proven ability to manage competing priorities in a dynamic environment.
- **Outstanding Communicator**: Exceptional interpersonal skills and the ability to handle sensitive information with confidentiality.
- **Tech-Savvy**: Proficient in Microsoft Office Suite and adept at navigating internal systems.
- **Cultural Fit**: Aligned with UNSA’s values of inclusivity, collaboration, and empowerment.
- **Professional Edge**: Previous experience in an Executive Assistant or similar role, preferably in higher education or the not-for-profit sector.

**Why Join Us?**
- **Meaningful Contribution**:Play a vital role in empowering students and enhancing their university experience.
- **Collaborative Culture**:Be part of a supportive and inclusive team committed to community growth.
- **Professional Growth**:Expand your skills while working with a dedicated and passionate leadership team.

**Eligibility**
This position is based at the UNSA Building on the Callaghan Campus, with occasional travel to other campuses. Applicants must hold a current NSW Driver's Licence and be willing to undertake a Police Check.

**How to Apply**
Ready to make a real impact? Submit your CV (maximum 2 pages) and a brief cover letter addressing the selection criteria (maximum 2 pages).

Join us in driving excellence and empowering student voices at UNSA

**Job Types**: Part-time, Permanent

Pay: Up to $55,505.00 per year

Expected hours: 25 per week

**Benefits**:

- Professional development assistance
- Salary packaging
- Work from home

Schedule:

- Monday to Friday
- No weekends

Ability to commute/relocate:

- Newcastle, NSW: Reliably commute or planning to relocate before starting work (preferred)

Application Question(s):

- Do you have experience working in the Higher Education Sector?
- Do you have experience/ knowledge of not-for-profit governance?

**Education**:

- High School (Year 9-11) (preferred)

**Experience**:

- Personal assistant: 1 year (preferred)

Licence/Certification:

- Police Check (preferred)

Work Authorisation:

- Australia (required)

Work Location: In person

Application Deadline: 27/01/2025
Expected Start Date: 21/02/2025