Executive Assistant

**About us**

The Wests Group Australia is a major employer in the Newcastle, Port Stephens and Lake Macquarie regions. Employing close to 1000 people, Wests operates a multi-site portfolio of entertainment and hospitality venues comprising of registered clubs, hotels, conference and fitness facilities as well as the Newcastle Knights. We are one of the many local success stories of our region.

We value our staff, which is why we recognise and reward your hard work with our AMAZING staff benefits. Being an employee of The Wests Group will give you access to the following perks and benefits:

- Paid Parental Leave 18 weeks & 12 months of maintained superannuation
- 5 days Wellbeing Leave - proactively manage your wellbeing
- Flexible work option
- Above-award wages, paid overtime and penalty rates for weekends and Public Holidays
- 17.5% annual leave loading
- Paid traineeships and leadership development courses
- 40% discount off meals for club employees
- $25 per month for an all-access Balance Collective membership (access to all three clubs, Mayfield aquatics, group fitness, yoga, pilates and unlimited creche). As an added bonus, this offer extends out to your partner as well
- Discount accommodation rates at The Executive Inn, The Gateway Inn and The Anchorage Hotel & Spa
- Discounted nib Health Insurance
- 24/7 Employee Assistance Programs
- Free annual flu vaccinations

**About the position**

Reporting to the CEO, this Part Time/Job Share position will ensure the smooth running of the executive office and the Board. Duties and responsibilities include:

- Calendar management including scheduling and prioritising meetings;
- Attending Board and Committee meetings as necessary, taking notes, and providing follow-up support as needed;
- Preparing meeting materials, including Board and Committee papers, ensuring that they are accurate, professional, and uploaded to Diligent in a timely manner;
- Acting as a liaison between the CEO, the Board and other key stakeholders, exercising discretion at all times;
- Working closely with all organisations within the Group, including the nib Newcastle Knights and West Rosellas;
- Providing administrative support as needed, including responding to correspondence, organising files, managing expenses, processing invoices, and performing other tasks as assigned by the CEO and/or Board;
- Organising and coordinating travel arrangements, including flights, accommodation, and other travel arrangements.

**About you**

To be successful in this role, you will have:

- A minimum of 8 years of experience in a similar role supporting a senior executive/Board in a fast-paced and dynamic environment;
- Demonstrated abilities in the use of technology, including Microsoft Office, Google Suite, Diligent and other relevant software and technical tools;
- Excellent organisational and time-management skills, with the ability to manage multiple tasks simultaneously and prioritise competing demands effectively;
- Strong communication and interpersonal skills, with the ability to communicate effectively with individuals at all levels of the organisation and external stakeholders;
- Demonstrated ability to handle confidential and sensitive information with discretion and professionalism;
- Strong problem-solving and analytical skills, with the ability to identify and address issues in a timely and effective manner;
- Strong attention to detail and a commitment to delivering high-quality work products; and
- Ability to work independently with mínimal supervision, while also collaborating effectively with other members of the executive team and staff.