Fleet Officer

Location: Melbourne | Parkville

Job type: Ongoing - Full Time

Organisation: The Royal Children's Hospital

**Salary**: $31,200 - $46,800

Occupation: Medical and Nursing

Reference: 12282

**About the Role**:
This is a Permanent Full-Time position within the Corporate Services department. As the Fleet Officer, you will be responsible for the management of all RCH fleet vehicles and the efficient operation and use of fleet cars. Responsible for all aspects of fleet management including the compliance of the vehicle, infringements process, record keeping and processing of all related Car Fleet invoicing.

The position requires the post holder to play a lead role in ensuring that contractors engaged by RCH are providing services of a high quality and deliver value for money while meeting the full requirements of statutory, mandatory and RCH policies. Actively manage safety issues relating to fleet and parking to ensure timely corrective action is taken.

**What you'll achieve**:
**Fleet Management**:

- Book vehicle corrective repairs on a as needs basis, arrange vehicle pick up and drop off, and send booking advice to vehicle holders (Liaise with Service Providers)
- Inspect returned pool car documentation and update log sheets
- Manage the process of purchase, lease, and maintenance of fleet vehicles, coordinate cleaning of vehicles
- Monitor and track vehicle mileage and implement required actions to allow for effective Fleet Utilisation,
- Mange vehicle insurance claims ensuring the relative insurance documents are completed and submitted,
- Assist with customer quires and requests, such as pool car availability and special needs etc.

**Record Keeping and Administration**:

- Maintain motor vehicle database to ensure accuracy and currency. Identify opportunities to redesign / upgrade layout to improve access to information and reporting
- Identify all private use of fleet vehicles and enter information into spreadsheet for FBT tracking purposes
- Operate the CITILINK account and update records in data base
- Track and follow up the FBT obligations for each Executive lease holder and arrange for payroll deductions to be amended to ensure that obligations are met
- Coordinate administration workflow to ensure optimal outcomes within a timely manner

**Stakeholder Management**:

- Responsible for managing relationships with key internal and external stakeholders to ensure optimise fleet car use
- Communicate and liaise with departments and stakeholders, reporting on issues affecting fleet service
- Provide support and advice to internal stakeholders and clients on fleet requirements and / or issues

**Your skills and experience**:
**Essential**:

- Previous experience and current knowledge of Car Fleet Management
- Previous experience and knowledge of basic financial accounting

**Desirable**:

- Fleet Management related qualification
- Previous experience within a procurement management or contractor management
- Experience in a Private Public Partnership Hospital
- Demonstrated ability to manage and maintain a strong business relationship with stakeholders.

If this sounds like you, click **here** to view the position description.

**What we offer**:

- Salary Packaging - Increase your take home pay
- Parkville location and close to public transport
- ADO's
- Employee Assistance Program

**Other requirements**:

- Current National Criminal Record Check, or willing to obtain
- Valid Working with Children Check
- Compliance with RCHs “Staff Immunisation - Prevention of Vaccine Preventable Diseases” procedure

**Application process**:
**Why work at the RCH?**

RCH enjoys high employee engagement and is committed to staff safety and a positive culture through enactment of our Compact. We offer the opportunity to work in world-class facilities, surrounded by Royal Park and only a short tram trip from the heart of Melbourne city.

We also offer discounted staff parking, salary packaging, and an award-winning health and wellbeing program.

It is a requirement of your employment that you be fully vaccinated against Covid-19, and Influenza annually for Category A and B roles, in compliance with any public health orders in place at the relevant time, unless you have a medical exception in line with those public health orders, which has been accepted by The Royal Children’s Hospital. Applicants will be required to provide their Australian Government Immunisation History Statement, it is a requirement of the RCH to collect, record and hold vaccination information.

It is also a requirement of your employment that you comply with any direction given by The Royal Children’s Hospital that you be vaccinated against, or prove immunity to, any other disease, unless you have a relevant exemption

**Are you ready to join our team?**

Applications close **7 October 2024