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Agency Administration Specialist

2 weeks ago

Perth Central Business District, Australia Page Personnel Full time

WA's Leading Real Estate Agency
- Ongoing development and career progression

**About Our Client**:
You will be joining WA's leading and independently owned commercial real estate agency operating across all property sectors.

This is a very busy and varied role which includes the below duties;
- Prepare travel booking forms for team members
- Provide general administration assistance to Industrial and Administration team including preparing ad hoc presentations and catering for client events
- Prepare and finalise submissions in conjunction with the Agents and ensure Submission Register is up to date
- Prepare a Listing Authority and Marketing Budget and order relevant COT, plans, encumbrances etc
- Notify agents when listing authority is one month out from expiry and prepare listing extension where appropriate
- Prepare Offer and Acceptance and Lease Agreements using REIWA and prepare all relevant annexures
- Ensure all property enquiries are entered into CRM correctly and within seven days of the enquiry being received and attach to appropriate marketing lists
- Coordinate, create and meet deadlines of all campaign marketing material in conjunction with executed Marketing Budget and artwork in conjunction with agent.

**The Successful Applicant**:
To enable you to hit the ground running, we are looking for a dynamic administrator with previous real estate experience.
- Sound knowledge and experience in an agency administration role
- The skill and ability to build working relationships with other internal and
- external suppliers
- Sound knowledge of Adobe Indesign, Adobe PDF, Adobe Photoshop
- The skill and ability to prioritise tasks to meet strict deadlines
- Previous experience with CRM and DMS systems
- Possess the ability and experience to build strong client relationships

**What's on Offer**:
This is a great opportunity to join a local business with strong values who really value their staff.

You will be encouraged to collaborate, share ideas and supported by the wider team to set you up for regular achievements. They share in each other's wins through regular celebrations and uphold a healthy positive culture reinforced by their active social club committee.