Team Administrator

**Who we are**:
Urbis is people focussed, and we want the best for our team, our clients, and our communities. Our mission is about helping people create meaningful, sustainable cities & communities. We are a community of passionate problem solvers, sought out by clients for our fresh thinking and approach to their city-shaping projects. Here you will make a tangible difference and positive impact, while gaining incredible industry experience and broad ranging exposure to the most exciting work.
We pride ourselves on empowering our employees and supporting them to be the best they can be. You will have the benefits of salary continuance insurance, a generous parental leave policy for both primary & secondary carers, work life balance, health & wellbeing programs, extensive training opportunities and much more.
Urbis shaping Futures your way

**The Opportunity**:
A fantastic opportunity has arisen for a passionate Team Administrator to join Urbis heritage team and become an integral part of our close-knit, high performing Heritage team.
We are looking for a proactive self-starter, with the right combination of talent, energy and a commitment to excellence, to provide high quality support to our dynamic and collaborative market leading national Heritage team. You will have the opportunity to support our team members and seek to add value with new ideas and initiatives to benefit your team.
Some of the key projects the heritage team have collaborated on recently include the Intercontinental Hotel, the Lands and Education Buildings, AMP Quay Quarter, Sydney Opera house, Victoria Barracks, Millers Point properties and the Butterfly Room at the State Theatre.

**You will**:

- Act as a staff and client interface through fielding and responding to calls, coordinating appointments and providing assistance to clients where appropriate.
- Provide support to Directors and Project Managers including diary management, travel arrangements, coordination of client meetings and wider project initiatives.
- Provide general administrative support to a team including (but not limited to) report formatting, preparation of presentations, co-ordination of team marketing activities, events and resources, printing, binding and collation of tender documentation;
- Provide project coordination and utilisation of Business Management system to support the team
- Enter disbursements into the Urbis Practice Management System.
- Set up new assignments in the Urbis Practice Management System and ensuring relevant Terms of Agreement and Sub-Consultants agreements are obtained.
- Create and distribute a high volume of invoices as a part of the monthly billing process
- Create relevant expense reports on behalf of Director's, including reconciliation and entry of expense items.
- Oversee all filing requirements and maintenance, as well as general office administrative supports.

**About You**:
This position would suit someone who has a minimum of 2-3 years' experience in a similar role, supporting a number of leaders with a combination of the following competencies:

- Completion of a secretarial studies/business administration course and/or equivalent
- Intermediate to advanced level of experience using the Microsoft Office Suite, Word & PowerPoint.
- Attentive, attention to detail and lateral thinking is a must in this key position for the team.
- Clear, concise and confident communicator, and able to manage expectations and priorities of clients.
- Able to work in a decisive manner and handle competing demands and projects.
- Eagerness to contribute to administration and project coordination process improvement
- Project Coordination and invoicing experience is imperative

Why Urbis?
Urbis is committed to fostering a work environment that is inclusive, supports flexibility, and welcomes diversity. We are proud to be an equal opportunity employer. Aboriginal and Torres Strait Islander people are encouraged to apply.

How to Apply?
Recruitment Agencies - thank you for thinking of us. We do endeavour to fill our opportunities through direct channels wherever possible, however, if we find that we do need agency assistance, we'll be in touch.