Administration Assistant

2 weeks ago

Geelong, Australia St John of God Health Care Full time

Your role at St John of God Geelong Hospital

In this role you will efficiently deliver a broad range of clerical duties, using established processes to provide support to the multidisciplinary CR&Q team. The primary duties will include coordination of diaries and committee meetings and data processing.

The Position- Provide administrative and secretarial support to the CR&Q team at the direction of the CR&Q Manager.- Maintain diaries and appointments/schedules.- Support the team with the annual requirements of ACHS accreditation.- Executes all duties in accordance with the Privacy Legislation requirements.- Participates in the development, execution and achievement of the Quality Risk and Improvement Plan.- Demonstrates appropriate financial stewardship by effective and efficient use of supplies and time.- Records any maintenance needs in the Oracle Records System.- Manages Director of Medical Services schedule and committees.- Contributes to and is involved in Quality Activities.- Participates in mechanisms to determine and evaluate the quality of care being delivered to patients.- Co-operates in the data collection for hospital-wide Quality Activity projects.- Ensures that the needs of the customer, both internal and external, receive the highest priority, that there is alignment between customer and supplier and that the objective is to exceed the customer's expectations.- The collection and processing of data for hospital wide initiatives/projects,- Secretarial duties including the collation of reports, agendas and minutes of meetings.

You will have a minimum of three years clerical experience and demonstrated efficient, professional verbal and written communication skills. Ideally you will have some experience or exposure to a health care environment.

To succeed in this role, you will have proven organisational and planning skills. You will demonstrate initiative in managing your tasks and have exemplary customer service approach.

Above all, people will be at the core of everything you do committing to and supporting our Mission and Values.

We can offer you- Salary: $57,859 to $59,522 per annum (pro rata for part-time) plus 12% superannuation- Permanent part-time role, working 22.5 hours per week- Salary packaging up to $18,550 on a range of benefits such as mortgage, rent, meal entertainment, holiday accommodation or other everyday living expenses as well as options to salary package benefits above the FBT cap on items such as:
- Novated leasing- work related expenses- self-education and- additional superannuation- A healthy work-life balance through flexible work options, additional purchased leave and well-being programs- Employee discount on St John of God Hospital & Medical Services and Private Health Insurance- Employee support through our dedicated free Employee Assistance Program (EAP)

For enquiries, please contact Emma Hay, Clinical Risk and Quality Manager, on (03) 5215 0959

If suitable applicants are identified advertisement may close prior to listed date
- Our commitment is to create a safe and nurturing environment for all children and vulnerable individuals in our care and proactively take steps to protect them from abuse, ensuring their safety and well-being._
- Our inclusive culture fosters an environment that is respectful and secure, welcoming and accessible, and unified through our diverse community._
- All caregivers employed by St John of God Health Care are required to be vaccinated from Influenza in order to fulfil the requirements of the role._

  • Administration Assistant

    7 days ago

    Geelong, Australia City of Greater Geelong Full time

    **Administration Assistant**: **Job no**: 499896 **Work type**: Permanent Part Time **Classification**: Band 3 - Commencing at $68,775 pa **Categories**: Administration & Support **About the role** In this role, you will support the Coordinator and team by handling customer enquiries, assisting with programs in the gardens, and providing day-to-day...

  • Administration Assistant

    2 weeks ago

    Geelong, Victoria, Australia City of Greater Geelong Full time $68,775 - $100,000 per year

    Administration AssistantJob no: 499896Work type: Permanent Part TimeClassification: Band 3 - Commencing at $68,775 paCategories: Administration & SupportAbout the roleIn this role, you will support the Coordinator and team by handling customer enquiries, assisting with programs in the gardens, and providing day-to-day administrative support to keep...

  • Administrative Assistant

    2 weeks ago

    Geelong, Australia ASSET SECURITY NSW Full time

    Do you want to be part of a department committed to delivering world class service? One that thinks ahead for customers, pre-empting their needs? Customer and Local Services are recruiting Customer Service Assistants to support a range of services across a number of functions such as benefits administration, registration cards and business licensing. We are...

  • Administration Assistant

    1 week ago

    Geelong, Victoria, Australia Barwon Health Full time $40,000 - $60,000 per year

    Employment Type- Temporary Part TimeHours per fortnight- 13Job Category- Administration - Administration AssistantReq Id -5841Be the first point of contact at our brand-new Geelong Central HubCustomer Service and administrative roleFixed Term Part time position | 2 days per fortnight until 19/01/2026About Barwon HealthBarwon Health is one of the largest and...

  • Administration and Events Assistant

    2 weeks ago

    Geelong, Australia Geelong Grammar School Full time

    Administration and Events Assistant Full Time • 12 Month Maternity Leave Replacement • Commencing January 2026 Geelong Grammar School is one of the world’s leading co-educational boarding and day schools. Offering exceptional educational opportunities across four campuses from Early Learning to Year 12, Geelong Grammar School is committed to making a...

  • Administration Assistant

    1 week ago

    Geelong, Australia McColl's Transport Full time

    An exciting opportunity has become available for a highly motivated **_Administration Assistant _**to join our team, based in Geelong on a full-time basis. The key focus of this role is to provide high quality administration and clerical support to the Bulk Food Grade team. **This role will entail but is not limited to**: - Providing high level of...

  • Aps2 Administration Assistant

    1 day ago

    Geelong, Australia HAYS Full time

    Federal Government | Geelong CBD | Affirmative Measures - Disability **Your new company** Hays Geelong are the preferred supplier choice to Federal, State and Local Government organisations as well as leading employers in Health, Technology, Insurance, Education and Utilities across Geelong and Western Victoria. Hays is currently partnered with a Federal...

  • Patient Administration Assistant

    1 week ago

    Geelong, Victoria, Australia Barwon Health Full time $60,000 - $90,000 per year

    Employment Type- Permanent Part TimeJob Category- Administration - Customer ServiceReq Id -5780Be part of a team who are focused on providing the highest quality patient-centred careDynamic healthcare setting providing imaging to the Geelong Region across multiple sitesPermanent part time opportunity (32 hours per fortnight)About Barwon HealthBarwon Health...

  • Administration Assistant

    2 days ago

    Geelong, Australia Barwon Health Full time

    **Employment Type**: - Permanent Part Time; Permanent Full Time **Hours per fortnight** - 80 **Job Category**: - Administration - Administration Assistant **Req Id -** 4350 - Up to $20k relocation assistance provided to successful applicant* - Be part of an innovative rural Mental Health Service at Headspace Colac - Permanent part time or full time...

  • Administration & Customer Service Assistant

    7 days ago

    Geelong, Victoria, Australia Safe Inspect Full time $45,000 - $60,000 per year

    About UsSafe Inspect is a fast-growing company specialising in Gas, Electrical, and Smoke Alarm compliance checks for rental properties. We work on behalf of Real Estate Agents and Landlords to ensure properties remain compliant and safe.With rapid growth across Geelong, Ballarat, and Melbourne, we're now looking for a Casual Administration Assistant to join...