Executive Officer to CEO

Location: Melbourne | Northern Metropolitan

Job type: Not provided

Organisation: The Royal Women's Hospital

**Salary**: Salary not specified

Occupation: Administration/Secretarial, Communications, Marketing and Media, Finance, Human Resources, IT and Telecommunications, Information Management

Reference: 25256
- **Full time ongoing role**:

- ** Parkville location, with multiple public transport options available**
- ** $108,924 - $118,898 + salary packaging + super + 5 weeks annual leave**

The Royal Women’s Hospital is Australia’s first and most trusted tertiary hospital dedicated to improving the health and wellbeing of women and newborns, offering specialised services within maternity, neonatal and women’s health. Our goal is to be the best place to work, learn and contribute, and to provide exceptional experiences for our patients and consumers.

**About the department**

The Executive Team provides functional and clinical leadership for the Women's. The Executive Support Team supports the Executive Leadership Team with a variety of activities, from critical analysis and synthesis of information to business administration and personal assistance.

**About the role**

As the Executive Officer & Team Manager you will provide the Women’s Chief Executive Officer (CEO) with expert executive coordination, communication and professional assistance, to help drive the organisation’s success. You’ll support our CEO with a range of daily and longer term strategic activities including research and high-level analysis of information from a variety of internal and external sources, to enable effective decision making. You will also provide leadership to the Executive Support Team, and identify opportunities for process improvement and streamlining workflows based on best practice.Key responsibilities will see you:Work directly with the CEO to support all aspects of their daily work routine, including proactive diary and meeting management, travel coordination, expense reconciliation and event management

Act as a point of contact for the CEO, liaising with internal and external stakeholders and actioning requests, maintaining strong relationships and facilitating effective communication

Liaise with others (in particular the Board Secretary and other Executives, and Executive Support Team members) to ensure work plans are accurate and actions are followed through

Support the administrative tasks associated with people management including verification of pay, recruitment, onboarding and team leadership days

Provide effective management, oversight and leadership of staff in the Executive Support Team**About you**

You will be someone with excellent communication and interpersonal skills, including the ability to rapidly build and maintain strong, collaborative working relationships with a diverse range of stakeholders. You’ll maintain a high level of integrity, professionalism and confidentiality?with ease, and be comfortable operating both within a team environment and autonomously.You’ll bring with you:3-5 years of experience in the provision of high-level support to leaders at an executive level??

Expertise in formulating correspondence, reports and presentations, capturing key strategic themes

Advanced computer skills including the MS Office suite, and strong writing, editing, and proofreading skills??

Highly developed organisational skills with the ability to manage a range of tasks with competing priorities and tight timelines??

Experience in research, analysis, strategic thinking and project management**Our benefits**

At the Women’s you will enjoy a culture that is collaborative, supportive and passionate about learning. We have a strong sense of purpose, and engage in meaningful work every day. We offer our people a range of rewarding benefits, including:

- $11,660 in salary packaging benefits, for living expenses, meals and holiday accommodation
- A suite of wellness initiatives designed to support you, including discounted financial, lifestyle and health options, and a comprehensive wellbeing program
- Public transport options at our doorstep and end of journey facilities for cyclists
- Onsite childcare centre and breastfeeding rooms
- Mentoring, learning and career development opportunities
- Five weeks annual leave, monthly ADO’s and purchased leave options

**Inclusion and belonging**

**Join us