Executive Assistant and Civics Coordinator

**Group and Team**: Office of the Lord Mayor
**Network**: Executive Services
**Location**: Town Hall
**Employment status**: Permanent Fulltime
**Classification**: Municipal Officer Level 2
**Agreement**: _Hobart City Council Enterprise Agreeme_nt 2024_
**Salary range**: $74,667 - $88,304 per annum + 13% superannuation

**About the role**:
This role contributes to the success of the City by providing administrative services and the coordination of Civic events in the Office of the Lord Mayor.

**Role accountabilities include**:

- Arrange meetings, briefings, site visits, accept invitations, and schedule Council engagements. Ensure briefing materials are received and distributed.
- Prepare simple correspondence, agendas, meeting notes, PowerPoint presentations, and other documents.
- Follow protocols when they represent the Lord Mayor.
- Oversee events like the ANZAC Day ceremony, and various receptions and functions.
- Handle all travel logistics for the Lord Mayor

Learn more about the role in the position description: Executive Assistant & Civics Coordinator PD

**About you**:
**Are you an organised and dynamic Administrative professional with a passion for civic engagement?**

**In this position, you will provide high-level administrative support to our executive team while coordinating civic events and initiatives**.

Your** exceptional organisational skills**, **attention to detail**, and **ability to manage multiple tasks will be key to your success**. You will also play a crucial role in fostering community relationships and ensuring the smooth execution of civic programs.

The following are the essentials for the role:

- Certificate IV or Diploma in Business Management, Public Sector Administration or similar
- Current Registration to Work with Vulnerable People.
- Experience in the delivery of quality administrative support to a range of stakeholders.

**Are you passionate and eager to learn? We believe that a positive attitude and foundational experience can be just as valuable as extensive experience.**

**About us**:
The City of Hobart offers something for everyone, with connections between nature, history, culture, businesses and each other. We are proud to provide a range of services and facilities that support the wellbeing, safety and participation of the community as well as continuously look to improve and embrace new approaches to achieve better outcomes for all. With an industrious and diversified economy, wherever your skills, talents and passions lie, we can offer you the opportunity to have a rewarding career with ongoing learning and development opportunities.

We recognise contributions to our workforce and offer:

- Above Award wages and Employer Superannuation at 13% with salary sacrifice options.
- Flexible work arrangements.
- A wide range of leave entitlements.
- Health and Wellness programs, including onsite gyms.
- Free membership at Hobart Aquatic Centre.
- An Employee Assistance Program that offers onsite visits.
- Corporate Health Plan discounts with BUPA, St. Lukes and Medibank.

As a Local Government Recreation Centre in the City of Hobart, we can offer excellent training and support for career growth.

Learn more about what the City of Hobart can offer you.

Learn more about our vision, mission and values.

**How to apply**:
**Applications close 11:59 pm Sunday 29 June 2025.**

**Before you begin**:

- Applicants are required to declare they hold the required documentation/licence, **and**:

- Originals will be sighted by People and Culture on the first day of work as a condition of employment.

**Selection process**:
Learn more about the selection process on our website.