Personal Assistant

1 week ago

Midland, Australia St John of God Health Care Full time

Your role at St John of God Midland Hospital

St John of God Midland is looking for an experienced Personal Assistant to provide a high standard of secretarial and administrative support.

The Position

Proactively provide a high level of personal assistance, secretarial and clerical support to Directors through the following functions:
- Maintaining confidentiality.- Answering and screening phone calls.-
- Undertaking word processing, spread sheeting, PowerPoint and Visio functions as required.- Meeting Management (in consultation with Chair where applicable):
- Preparing Annual Calendar of meeting dates and booking of rooms and catering, if required.- Preparation and circulation of agenda and meeting packs as per Terms of Reference- Minute taking at meetings, follow-up action items as required.- Vigilance over Electronic management notification systems - HR, Finance, MyPay, Expense Management ensuring prompt attention/authorisation by appropriate Directors-
- Function/Event organisation where required.- Maintaining a flexible attitude to the daily schedule to address unexpected changing priorities.- Organising and managing delegation authorities when required, office equipment and stationery requirements.- Maintaining an electronic directorate filing system on the Shared Drive to ensure safekeeping and archiving of documents.- Creating a welcoming and hospitable environment both personally and via telephone and written communication.- Liaising with and maintaining effective and cooperative communication with Directors, Managers, Caregivers, Group Services Executive and external organisations.- Meeting and greeting visitors where appropriate.- All other reasonable duties as directed by Manager/Supervisor.

Position Requirements

You will hold a Certificate in Secretarial Studies or demonstrated work experience in a PA or senior secretarial role supporting a managerial role with, accurate and efficient typing, document control. Experience in meeting minute taking, data entry skills with advanced MS Office suite skills and the ability to type at 65+wpm is essential.

Above all, people will be at the core of everything you do committing to and supporting our Mission and Values.

We can offer you- Salary: $79,823 to $81,406 per annum, plus 11.5% superannuation- A Permanent full time position, working 76 hours per fortnight- Discounts on hospital services & private health insurance- Salary packaging up to $18,550 on a range of benefits such as mortgage, rent, meal entertainment, holiday accommodation or other everyday living expenses as well as options to salary package benefits above the FBT cap on items such as:
- Novated leasing-
- work related expenses-
- self-education and-
- additional superannuation-
- Free on-site parking- Access to fitness and wellbeing benefits through Fitness Passport- Innovative Professional Development opportunities- A welcoming and supportive culture- A healthy work-life balance through flexible work options, additional purchased leave & well-being programs
- All applicants are asked to submit a covering letter (of no more than two (2) pages) demonstrating how you meet the above position requirements_

For enquiries contact Racheal Kamer, State Contract Officer & Executive Assistant on (08) 9462 4906.

Closing Date: 04/10/2024

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