Personal Assistant

1 week ago

Midland, Australia St John of God Health Care Full time

Your role at St John of God Midland Hospital

In this role you will be responsible for providing a high standard of secretarial and administrative support to our Hospital Management Commitee including our Chief Allied Health Officer and Director Medical Services

The Position

Proactively provide a high level of personal assistance, secretarial and clerical support to Directors through the following functions:
- Maintaining confidentiality.- Answering and screening phone calls.- Managing the Director’s diary.- Prioritising and distributing incoming mail.- Preparing replies to both internal and external correspondence.- Undertaking word processing, spread sheeting, and PowerPoint functions as required.- Arranging meetings, ensuring catering, secretarial and other support services are provided.- Minute taking at meetings and follow-up as required.- Organising travel, vehicle hire and reserve accommodation directly with preferred suppliers.- Maintaining a flexible attitude to the daily schedule to address unexpected changing priorities.- Initiating and contributing to improvements to administrative systems.- Entering daily productivity into the productivity tool and completing reconciliation against payroll on a fortnightly basis and assisting Departmental Secretaries with the same as required.- Maintaining, processing and updating the professional development reimbursement for Drs.- Processing, approval and management of all Drs accounts and those that fall under the Medical remit.- Assisting with the management of Excluded Procedures.

Position Requirements

We’re looking for an experienced and highly organised professional with a background in secretarial or personal assistant roles, supported by a Certificate in Secretarial Studies or equivalent experience. You’ll bring strong skills in typing (65+ wpm), document control, data entry, and advanced MS Office, along with a proven ability to take accurate meeting minutes and work well under pressure.

Above all, people/patient care will be at the core of everything you do committing to and supporting our Mission and Values.

We can offer you- Salary: $82,617 to $84,255 per annum, plus 11.5% superannuation- Permanent full-time position working up to 76 hours per fortnight- Discounts on hospital services & private health insurance- Salary packaging up to $18,550 on a range of benefits such as mortgage, rent, meal entertainment, holiday accommodation or other everyday living expenses as well as options to salary package benefits above the FBT cap on items such as:
- Novated leasing- work related expenses- self-education and- additional superannuation- Free on-site parking- Access to fitness and wellbeing benefits through Fitness Passport- Innovative Professional Development opportunities- A welcoming and supportive culture- A healthy work-life balance through flexible work options, additional purchased leave & well-being programs
- All applicants are asked to submit a covering letter (of no more than two (2) pages) demonstrating how you meet the above position requirements_

For enquiries contact Rachael Kamer, State Contract Officer & Executive Assistant, on (08) 9462 4906.

Closing Date: 10/06/2025
- Our commitment is to create a safe and nurturing environment for all children and vulnerable individuals in our care and proactively take steps to protect them from abuse, ensuring their safety and well-being._
- Our inclusive culture fosters an environment that is respectful and secure, welcoming and accessible, and unified through our diverse community._

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