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Aps5 Executive Assistant

3 weeks ago

Canberra, Australia HAYS Full time

A central agency recruiting an APS5 Executive Assistant.

**Your new company**
This high-profile role requires a successful and experienced APS5 Executive Assistant who will respond to a First Assistant Secretary (FAS).

**Your new role**
In your new position as an APS5 Executive Assistant you will be responsible for delivering efficient high-level administration support within short time frame’s. You will manage a complex and high-volume desk, including managing the FAS diary, organising events, travel, and documentation.

Your primary responsibilities are:

- Bringing priority matters to attention of the FAS for action as appropriate
- Working with the Executive Officer (EO) to provide coordinated and highly professional support to the SES and the division
- Managing the FAS’s diary and calendar including coordinating meetings with internal and external stakeholders and ensuring the FAS has all required information for meetings
- Establishing strong working relationships and delivering a high standard of customer service
- Assisting, mentoring, and effectively engaging with other Executive Assistants within the division to foster a strong team focus
- Liaising with internal staff and external agencies on matters relating to the work area
- assisting with preparation of more complex documentation (e.g. submissions, briefs, reports and other correspondence) in accordance with departmental guidelines
- Initiating and ordering supplies and equipment, processing accounts for payment and coordinating, collecting, and analyzing information for monitoring purposes
- Developing appropriate systems, procedures, and controls to enhance the accuracy, timeliness, and presentation of workflow within the group
- Providing advice, organising, scheduling, and coordinating all travel arrangements, accommodation and supporting documentation for the FAS
- Undertaking research and analysis for the FAS
- Undertaking filing and records management functions ensuring records are accurate, complete and are managed in accordance with departmental policy
- Assessing and prioritising correspondence and delegating as appropriate within the division to ensure timely and effective business operations
- coordinating divisional administrative tasks (e.g. phone lists, leave register, senate estimates responses, property and accommodation)
- Drafting and responding to less complex correspondence on behalf of the FAS

**What you'll need to succeed**
Your previous experience in a similar role within the Australian Public Service will lead to your success. With already developed written and verbal skills, organisation, and high attention to detail.

**What you'll get in return**
You will receive on the job training from a very friendly and knowledgeable team with an attractive salary and long-term commitment.

**What you need to do now**

**LHS 297508** #2712451