APS5 Executive Assistant

2 days ago

Canberra, ACT, Australia McArthur Full time

APS5 Executive Assistant - 12-month contract | Canberra

We are recruiting an APS5 Executive Assistant to provide high-level executive and administrative support in a busy federal government environment. This role supports a senior executive and a high-performing division and will suit someone who is confident, organised and comfortable operating with limited direction.

You will manage competing priorities, coordinate workflows and act as a key point of contact for internal and external stakeholders. The role requires strong judgement, initiative and the ability to handle sensitive matters with professionalism and discretion.

This is a 12-month contract role based in Canberra, with flexible and hybrid working arrangements available, subject to operational requirements.

What you will be doing

Provide high-level executive support to a senior executive and the broader division.

Manage diaries, correspondence, meetings and day-to-day scheduling.

Monitor and track incoming documents to ensure matters are triaged and actioned appropriately.

Coordinate workflows, priorities and follow-ups in a fast-paced environment.

Act as a first point of contact, including front-of-office support, phone calls and email correspondence.

Liaise with internal and external stakeholders to progress work and resolve issues.

Apply sound judgement and initiative when supporting executive and administrative activities.

Maintain accurate records using record management systems and internal processes.

What we are looking for

You are an experienced executive assistant or senior administrator who can work confidently under limited direction. You are proactive, professional and able to manage sensitive information appropriately.

Essential experience

Experience providing high-level executive or EA support.

Strong organisational and time management skills.

Ability to manage competing priorities and work to deadlines.

Sound judgement, discretion and professionalism.

Clear written and verbal communication skills.

Experience using record management systems or the ability to learn quickly.

Eligibility requirements

Australian Citizenship is required.

Ability to obtain and maintain Baseline security clearance and a National Police Check. Clearance does not need to be in place before the start date.

This role involves working with sensitive information and strict data-handling requirements apply, including no offshore data storage.

How to apply

Please submit your CV and a short summary outlining your executive support experience and confirmation that you meet the eligibility requirements.

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