Conveyancing Administrator

**About Herbert Smith Freehills**

As one of the world’s leading law firms, we advise many of the largest and most ambitious organisations across all major regions of the globe. With over 5,000 people, including 3,100 lawyers and over 2,000 business services professionals, operating from our global network of offices across Asia Pacific, Europe, the Middle East and North America, Herbert Smith Freehills is at the heart of the new global business landscape providing premium quality, full-service legal advice.

We recognise that the success of our business and our clients relies on the skills, knowledge and ideas of all our people. Our environment is one in which high performance is expected, in return, we will provide you with rewards and opportunities tailored to your personal and professional goals.

**The Opportunity**

Our industry leading Real Estate practice group are looking for a Conveyancing Administrator to join our team in Melbourne.

As a Conveyancing Administrator you will provide high level administrative support to our Conveyancing team with a focus on the tracking of trust monies.

**In this role you will be responsible for**:

- Initiating and tracking of trust monies - this includes deposits, sending out trust deposit receipts, identifying and tracking unidentified trust monies.
- Liaising with Business Finance Trust Accounting Team on new trust accounting processes.
- Matter opening, ongoing maintenance and billing.
- Maintenance of off-plan development project spreadsheets including recording details of deposits, tax file numbers, option schedules, etc.
- Providing timely and accurate administrative support to licenced conveyancers.
- Delivering high quality, accurate work whilst managing deadlines, responding to change and the competing priorities of all work.
- Assist with updating client information and relevant databases in a timely manner (eg, InterAction).

**Key skills and experience includes**:

- Previous legal secretary experience within Real Estate/Property team.
- Experience with supporting a conveyancing practice, specifically off-plan conveyancing is desirable.
- A working understanding of managing trust monies in a conveyancing context.
- High attention to detail and level of accuracy in output is essential.
- Experience with Aderant Expert is desirable.
- High level of proficiency with the Microsoft suite (Outlook, Word and PowerPoint) in particular, Excel is essential.

**What you can expect from us**:

- We’re a world leading international law firm with a global team of over 5,000 professionals. Your growth is our ambition as we strive to be the market leader. We embrace diversity, high performance, collaboration, and digital innovation. As leaders in our field, we are client-centred, commercially driven, and renowned for our solution-focused expertise. Join us and be part of a human, bold, and outstanding team.
- As early adopters of agile working we prioritise flexibility to meet your needs, as well as that of your team, and your clients. You’ll be in the office when you need to be and will be purposeful when you’re there.
- We prioritise your growth by providing a mix of learning opportunities tailored to you. Daily experiences, supportive challenges, team collaboration, mentors, and structured learning opportunities help you to expand your knowledge and reach your goals.
- We value your wellbeing, both at home and work and we place a strong emphasis on mental health. If you need support, you’ll have it and we’ll empower you to harness your personal strengths, navigate uncertainty, embrace opportunities, and effectively manage things within your control.
- This vacancy is being managed directly by Herbert Smith Freehills Recruitment team. We will contact our preferred agency partners should we require additional assistance. Thank you._

**Team**

Real Estate

**Working Pattern**

Full time

**Location**

Melbourne

**Contract type**

Permanent Contract

**Diversity & Inclusion**

At Herbert Smith Freehills you will be part of a diverse, innovative culture where high performance, client focus and highly engaged people are our differentiator. People at our firm come from a range of backgrounds and bring a wide variety of experiences and perspectives to their work with us. We strive to ensure that our inclusive environment means you feel valued and able to perform at your best by being your authentic self at work. We know that our future success not only depends on being innovative and progressive in the changing legal market but, most importantly, on our people feeling highly engaged in meaningful work.

We understand that you have commitments and personal interests outside of work and we strive to create a working environment based on mutual trust and respect, in which you can perform at your best whilst maintaining sustainable balance across your life.