Office Assistant

17 hours ago

Carrum Downs, Australia JINQI WELLBEING PTY LTD Full time

About the Role

We are seeking a highly organised and proactive Office Assistant to support the smooth day-to-day operations of our business. This role is ideal for someone who enjoys creating structure, staying on top of details, and helping the team stay organised and efficient.

Key Responsibilities

Maintain filing systems, update records, and manage documentation.

Coordinate and track administrative tasks to ensure deadlines are met.

Support management with scheduling, meeting preparation, and follow-up actions.

Support HR processes, including collecting employee details and onboarding documents.

Help maintain accurate financial and operational records (invoices, payments, timesheets, etc.).

Ensure the office remains well-organised, clean, and fully stocked with supplies.

Collaborate with other departments to ensure smooth information flow and task completion.

Skills & Requirements

Exceptional organisational and time management skills — able to prioritise, plan, and multitask effectively.

Strong attention to detail and a proactive mindset.

Excellent written and verbal communication skills.

Confident with Microsoft Office (Word, Excel, Outlook) or similar software.

Ability to work independently while supporting a team.

Reliable, professional, and able to handle confidential information with care.

Education & Experience

Certificate or Diploma in Business Administration or related field preferred.

Previous experience in an administrative or office support role (1-2 years) desirable.

**Job Types**: Full-time, Casual, Contract
Contract length: 6 months

Pay: From $55,000.00 per year

Work Location: In person

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