Personal Assistant

Powering Australian Life.

At AGL, we believe energy makes life better. That’s why we’re passionate about powering the way Australians live, work and move.

Like you, we believe that the world is going through extraordinary challenges. We don’t shy away from the tough questions and we consider the answers carefully. We work in partnership with our customers and communities, and take action to shape a better future for all.

As life changes, we join the change, constantly evolving over 185 years. Today we bring all that know-how to transform how Australians produce, share and consume energy. We’re investing in new ideas, partnerships and infrastructure - renewing and expanding our portfolio of sources and products to help make them more sustainable, reliable, affordable and useful.

We’ll continue to innovate in energy and other essential services to enhance the way Australians live, and to help preserve the world around us for future generations.

About the Role
- Provide administration support to our Finance leaders
- Excellent benefits, leave policies, recognition, and discounted energy
- Full Time Fixed Term 12months | Melbourne based offering hybrid work

Due to an internal secondment, we currently have an opportunity for an exceptional Personal Assistant to support two well respected leaders within the Finance Team at AGL.

In this role you will be responsible for providing a range of support services that facilitate the effective planning, executive leadership and management duties and a variety of other general administrative duties.

What you’ll be doing:

- Manage Outlook by reviewing all items & meeting requests in a timely manner & actioning, delegating, marking for follow up, filing or drawing attention to urgent/ business critical items
- Deal promptly and comprehensively with all enquiries and correspondence, prioritising where necessary, referring as appropriate and personally dealing with them where this is possible
- Creation of external materials representing the team’s activities and plans for e.g. Leadership Team meetings and other forums
- Manage and follow up action / to do lists of key team members
- Assist GM and Heads Of in review and approval of expenses, invoices and other items within delegation levels
- Review team travel requests to ensure compliance with Travel Policy
- Co-ordinate logistics of meetings, functions and events ranging from team meetings to large conferences, road-shows and presentations (both on and off-site location), including venues and planning, on behalf of the GM and Heads Of
- Adhoc support for meetings for the GM and Heads Of
- Prepare agendas, minutes and actions (where appropriate), for circulation of information to participants (pre & post meetings) by agreed timeframes.
- Invoice processing

About You

To be successful in this role, you will demonstrate an ability to work autonomously and in team, as well as be adaptable to work with changing priorities. You will be flexible to work on a wide range of tasks, whilst displaying a friendly, approachable and professional attitude.

What you’ll bring to the table:

- Previous experience working in a Personal Assistant position in a large organisation
- Exceptional organisational skills and strong sense of initiative
- High level of business acumen, and able to uphold confidentiality
- Confident at liaising with people from all levels of the business
- Ability to display a high degree of empathy
- Intermediate MS office skills a (MS Word, Excel, PowerPoint)
- Comfortable with learning new programs and systems
- Previous experience in supporting Finance Executives will be highly regarded.

Please note - unsolicited resumes from agencies will not be accepted by AGL.

LI-Hybrid

Inclusion at AGL

AGL has a commitment to maintain a diverse workforce, and welcomes the opportunity for applicants to share their lived experiences. We also recognise that some applicants may not wish to disclose, and we respect their decision. To learn more about reasonable adjustments that can be offered throughout the recruitment process, please visit:
AGL is a
_Circle Back Initiative employer - we commit to respond to every applicant_.

Job Family Group:
Administration - Support - Service