Document Administrator

4 days ago

East Fremantle, Australia Ventia Pty Limited Full time

**About the role**

This is a full-time permanent position based at Leeuwin Barracks in East Fremantle.

**Key duties, but not limited to**:

- Manage documentation across a variety of systems and deliverables within the PSS Team
- Maintain the Project Support Services’ database to ensure up to date information is available
- Management and tracking of centralised mailbox
- Provide timely reports associated with the PSS Team to the positions key working relationships (Managers, Coordinators etc)
- Maintain Project Support Services data reporting requirements
- Maintain the Project Support Services Project database to ensure up to date information is available
- Process Purchase Orders through Ariba for procurement of stock
- Other administrative and associated duties

**Skills & experience**:

- Previous experience in a busy administrative support role, Defence sector experience is desirable
- Demonstrated ability to work autonomously with a high degree of motivation, energy, initiative, and commitment
- Strong ability to prioritise with the capacity to deal with multiple and often conflicting priorities
- An ability to develop and maintain excellent working relationships with multiple operational managers and support function representatives as well as a high-profile client
- Excellent written and verbal communication skills
- Ability to work autonomously as well as part of a team
- Proficient skills in Microsoft Office Suite (Outlook, Word, Excel), as well as a willingness to learn our in-house software system and work with this daily
- Knowledge of SAP, Ariba, VenSafe (Safety System) or SharePoint, will be highly regarded

**Other special conditions**

The incumbent to this position must be eligible to obtain and maintain a Defence Security Clearance up to a level of baseline clearance. As a result of this requirement the incumbent must be an Australian Citizen.

This position also requires you to obtain a National Police Clearance check and hold a valid Australian driver’s licence.

**Benefits**

Ventia offers you a flexible, supportive and inclusive work environment where you matter.

In addition, you will find a stimulating and rewarding working environment where we take our peoples careers seriously and help them to learn and grow.

This role comes with the added security of being offered as a permanent position with possible future opportunities for flexible working.

About the company

Ventia is one of Australasia’s largest dedicated infrastructure service providers, Ventia is a new and dynamic organisation with a rich history. Our clients are the owners and operators of major infrastructure that is critical to our communities. No one else does exactly what we do in the way we do it. Making infrastructure work for our communities is at the heart of who we are and it’s what unites and excites us.

We acknowledge the importance of our people’s diverse experiences, talents and cultures. Embracing diversity and creating inclusion is a key component of our talent strategy. The creation of a diverse, inclusive workforce is central to our ability to unlock potential and enhance our success.

**How to apply**

Please note, the actual internal job title for this role is Document Controller.

**Job Reference Number: 148990**

**Job Segment**:Security Clearance, Administrative Assistant, Developer, Sharepoint, Database, Government, Administrative, Technology

  • Administrator / Bookkeeper

    6 hours ago

    Fremantle, Western Australia Private Advertiser Full time $60,000 - $90,000 per year

    Our client operates a fleet supplying premium seafood from Northern Australia. It's a tight‑knit team who value accuracy, reliability and proactive problem‑solving across our vessels and shore operations.The roleWe're seeking an experienced Administration & Bookkeeper to take ownership of day‑to‑day finance, compliance and crew administration. You'll...

  • Web Administrator

    2 weeks ago

    Fremantle, Australia Peoplebank Full time

    Location: - Fremantle- Job Type: - Contract- Posted: - about 4 hours ago- Contact: - Rathna Selvi- Discipline: - Digital & Digital Transformation - Reference: - 255570**Web Administrator** - Long-term contract with a global client - Flexible work environment - Great career opportunity A highly reputed client is seeking a digitally savvy Web Administrator to...

  • Administration Officer

    2 weeks ago

    Fremantle, Australia NGARE EMPLOYMENT SOLUTIONS PTY LTD Full time

    Austalis Australia’s global shipbuilder, Defence prime contractor and maritime technology partner of choice, designing, constructing, and supporting defence and commercial vessels for the world’s leading operators. The company operates in Australia, the USA, Philippines, and Vietnam. Austal Australia is delivering multiple naval shipbuilding and...

  • Administrative Assistant

    4 weeks ago

    Fremantle, Australia NGARE EMPLOYMENT SOLUTIONS PTY LTD Full time

    Overview A dynamic and growing company based in Canning Vale is seeking a highly organised and efficient Administrative Assistant to join its team. This role is ideal for a detail-oriented professional with strong communication skills and a solid understanding of administrative functions, particularly within the interior design and construction...

  • Program Document Controller

    7 days ago

    East Perth, Western Australia Bechtel Corporation Full time $80,000 - $120,000 per year

    Requisition ID: 287513Relocation Authorized: NoneTelework Type: Full-Time Office/ProjectWork Location: Perth, WAExtraordinary Teams Building Inspiring ProjectsSince 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's...

  • Warranty & Service Administrator

    2 weeks ago

    Fremantle, Western Australia WorkPac Full time $55,000 - $70,000 per year

    Job details3-6 month role with potential for extensionBased in Bibra Lake, Monday to FridayAdmin & warranty support in a varied roleAbout The ClientOur client is a well-established and reputable organisation with a strong presence in the industry, recognised for delivering high-quality products and services. They foster a professional and inclusive workplace...

  • National Practicum Placement Administration Coordinator

    12 hours ago

    Fremantle, Western Australia The University of Notre Dame Australia Full time $104,000 - $130,878 per year

    Administration Coordinator, School of Nursing and MidwiferyFremantle Campus Full-time opportunity, Continuing contractFriendly and collaborative work environmentRewarding opportunity offering career developmentLevel 6 from $88, % super About the universityThe University of Notre Dame Australia is a private Catholic University with over 1,000 permanent staff...

  • National Practicum Placement Administration Coordinator

    4 weeks ago

    Fremantle, Australia University of Notre Dame Australia Full time

    Administration Coordinator, School of Nursing and Midwifery, Fremantle Campus — Full-time opportunity, continuing contract - Friendly and collaborative work environment - Rewarding opportunity offering career development - Level 6 from $88,988 + 14.25% super About the university The University of Notre Dame Australia is a private Catholic University...

  • Administrator

    1 week ago

    Brunswick East, Australia Acquaint Finance Full time

    We are a fast-growing financial services company that is seeking a motivated and organized Administrator to provide effective day-to-day administrative support within the company. As an Administrator, you will be responsible for ensuring that the office runs smoothly and efficiently. **Responsibilities**: - Coordinating and scheduling appointments and...

  • Shipping & Documentation Support

    4 days ago

    Hawthorn East, Australia Coles Group Full time

    We’ve been trusted to serve Aussie communities since 1914 and grown to become a top 30-listed on the ASX with over 115,000 team members and a portfolio of iconic brands. At Coles Group, you’ll not only get to make a difference to millions of Aussie lives—you’ll also get to see your impact. **About the team**: Our Commercial team is a large, but a...