Business Support Officer/admin Assistant

5 days ago

Brisbane, Australia Contingent Roles at Santos Full time

**Work onsite with one of Australia’s leading energy pioneers**:

- **4 months, working full-time office hours**:

- ** Immediate start, Brisbane CBD location**

**About the Company**

Santos is a leading independent producer of oil and gas committed to ever-cleaner energy and fuels production. With operations across Australia, Papua New Guinea, Timor-Leste and North America, Santos has been supplying reliable and affordable energy for over 65 years.

**About the Role**

Reporting to the Team Leader - D&C, this position is responsible in supporting a high volume of work particularly with the recent ramp up of activity and provides the drilling and completion teams with technical and administrative support for the planning, designing, contracting and operations within Santos.

**Duties will include but not limited to**:

- Coordinating meetings, including preparing meeting rooms, providing videoconferencing support where needed and ensuring required documents are prepared in advance
- Manage calendars and set appointments/meetings for Managers and team members
- Coordinating office space requirements and onboarding processes as staff movements occur
- Manage mobilisations and demobilisations of new team members to site/s, including flights, accommodation, and uniforms/PPE
- SharePoint maintenance, including updating information, managing folders and access requests
- Maintaining financial, timesheet and expense data in associated systems
- Manage invoice and expense processing and payments
- Maintain Department filing systems (hard copy and electronic) with appropriate security and version control
- Assist with ad hoc special projects at the directive of the Managers and team members
- Drive Santos values within the Department through positive Culture and Engagement

**To be successful in this role, you will the following**:

- A proven track record in a fast-paced administrative role
- Experience managing compliance-oriented data systems for travel, safety, finance and/or HR related data
- Impeccable written and verbal communication skills
- Warm, collaborative, and proactive style
- Resilience and the ability to engage with people at all levels
- Comfortable working autonomously and within a team environment
- Demonstrated discretion and confidentiality, managing highly sensitive information
- Advanced MS Office, particularly PowerPoint, Word, Excel and SharePoint
- Comfortable working across, and moving between, multiple technology platforms

We look forward to hearing from you.
- Please note: to be considered for this position you must have current work rights in Australia (i.e. Australian citizenship, permanent residency, or eligible working visa)._
- Chandler Macleod complies with all relevant State, Territory and International COVID-19 laws and health orders, including but not limited to vaccinations, safe travel, and declarations of health. We acknowledge that these laws and health orders will vary and may change over time. We encourage all applicants to check and consider the impact of the relevant laws and health orders on your availability for employment with Chandler Macleod in this role and work location._

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