Standards Support Officer

Location: Melbourne | Parkville

Job type: Full time

Organisation: Department of Transport and Planning

**Salary**: $73,842 - $89,661

Occupation: Administration/Secretarial

Reference: 1214

**About the Role**
- DTP Standards Change Proposals (Rail and Road);
- DTP Standards Development Reports (Rail and Road);
- Rail Transport Operator (RTO) Standard Change Proposals;
- RTO and Project Delivery Standards and Specifications; and
- Rail Waiver Requests.
- Enter, maintain and organise data within Excel trackers;
- Ensure documentation is filed into DTPs Document Management System;
- Coordinate assessment and responses between DTP Subject Matter Experts (SMEs) and Stakeholders;
- Assist in the coordination of information packs for engineering standards and project decision-making groups;
- Assist in maintaining the Standards Management Inbox.
- Assist in preparing the DTP Standards Newsletter, coordinating with relevant SMEs and seeking Manager approval.
- assist in the development of Road or Rail Engineering Standards, or
- support in providing technical advice on Standards Management related matters

To access the** **Position Description, please click here.**

**Position Outcomes**

The successful applicant will provide advice on systems and processes in line with information and records management policies and standard practice.

They will also define tasks to be delivered, ensure progress against plans, analyse ideas, constructively deal with stakeholder issues and identify opportunities for continuous improvement and will interpret relevant legislative obligations and statutory requirements under supervision. This is a fantastic opportunity for a results-oriented professional to work in an engaging role.
- **Waiver reviews coordinated** - Artefacts coming to Standards and Transport Engineering for technical review are reviewed within timescales by all related specialists, with comments collated and summarised for the requestor & branch leadership. Records and metrics are kept for audits and process improvement.
- **Meeting records are kept** - Assisting in the maintenance and organisation of the Standards Governance Group (SGG) and Project Adoption Assessment Committee (PAAC) registers; Assisting in filing information and communication related to SCPs, RTO Standards and Specifications and Waiver Reviews into Content Manager
- **Standards Management** - Effectively coordinating the development and publication of Engineering Standards in accordance with the Standards Management Framework.
- **Project Delivery** - Completing relevant improvement initiatives and tasks within required timeframes, to a high standard. Providing sound theoretical and practical knowledge to resolve complex matters.
- **Stakeholder Management** - Maintaining effective working relationships with key stakeholders. Applied negotiation and persuasion skills to manage relationships with peers and stakeholders.

**Qualifications and Experience**

**Mandatory**
- Proficient in Microsoft Word, Excel and Outlook.
- Proficient in written and verbal communication.

**Desirable**
- A relevant tertiary qualification in an area such Civil Engineering, Transport Planning, or equivalent or working towards a qualification.
- Experience working technical area or assisting with technical related projects

**What we offer**
- Meaningful work shaping transportation systems and urban planning
- Professional growth and development opportunities
- Collaboration and teamwork with diverse stakeholders
- Impact on the community's quality of life
- Work-life balance initiatives and flexible work arrangements
- Competitive remuneration and benefits packages
- Professional networking opportunities

**Culture Value**

We are an equal opportunity employer, embracing a diverse range of applicants such as veterans, and people who identify as Aboriginal and/or Torres Strait Islander, LGBTQIA community members, individuals with disabilities and/or health conditions, as well as those from varied faith and cultural backgrounds. At our department, we prioritize the development of a safe, inclusive, and high-performance culture through shared actions and behaviours that align with our strategy and direction. This empowers our employees to effectively contribute to our goals.

**How to Apply**

**Note**: To be considered up to date vaccinated, you must have been administered COVID-19 vaccines as determined by the Australian Technical Advisory Group on Immunisation (ATAGI). DTP is requiring all staff to be Vaccinated and to have had Booster Vaccination (Triple vaccinated as a minimum) or medical evidence which confirms the individual is unable to receive a dose, of a COVID-19 vaccine due to a medical contraindication. Failure to comply with this condition of employment will impact your eligibility for employment in this position with DTP.