Executive Assistant

4 days ago

Sydney, Australia Barclays Full time

**Executive Assistant - Investment Banking**

**Sydney**:
***:
As a Barclays Executive Assistant, you will provide full secretarial assistance in Investment Banking. You will schedule and coordinate meetings and events and help maintain busy appointment calendars. You will be arranging and coordinating travel schedules and reservations. You will be accountable for answering, screening, and routing telephone calls and responding to inquiries from internal and external clients and liaising with senior level individuals throughout the firm.

Barclays is one of the world's largest and most respected financial institutions, with 329 years of success, quality, and innovation behind us. We offer careers that provide endless opportunity - helping millions of individuals and businesses thrive and creating financial and digital solutions that the world now takes for granted.

**Working Flexibly**

We are currently in the early stages of implementing a hybrid working environment, which means that many colleagues spend part of their working hours at home and part in the office, depending on the nature of the role they are in. Please discuss the detail of the working pattern options for the role with the hiring manager.

**What will you be doing?**
- Offering full secretarial support to a range of senior bankers as well as junior bankers
- Providing extensive diary management and coordination across the population
- Organizing meetings and assisting with agenda
- Assisting bankers track and follow through on client meeting and logging CRM info
- Organizing domestic and international travel arrangements, cabs and visas for business trips
- Liaising with other regions to arrange inter-office visits including security access, desk allocation, PC login, staff/client meetings, and remind bankers of cross-border registration
- Coordinating and maintaining holiday schedule for the team to ensure no operational outages

**What we’re looking for**:

- Experience working as a Personal Assistant/Secretary within a banking environment
- Team player, ability to work with others, confident
- Pro-active, focused hard worker, willing to “go the extra mile”
- Highly organized and excellent attention to detail

**Skills that will help you in the role**:

- Extensive experience with MS Office packages particularly PowerPoint & Excel and advanced knowledge of Outlook
- Ability to work under pressure and to tight deadlines
- Ability to deal comfortably with all levels of management within the organization

**Where will you be working?**

Barclays re-established its Australia office at Chifley Square, Sydney in 2018 and has been providing global financing solutions to local clients out of state of the art high-rise, close to a number of public amenities as well as the Sydney Opera House and Botanic Gardens it offers stunning views and accessibility.

LI-WW2021

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