Facilities Coordinator

**SYDNEY - CBD, SYDNEY - MACQUARIE PARK**

**THE OPPORTUNITY**

We're seeking a friendly Facilities Coordinator to undertake premises-related tasks and deliver exceptional operations service to our clients and staff. The position will be based between our Macquarie Park and 161 Castlereagh Street offices in Sydney.

**What will your role look like day to day?**
- Respond to enquiries and requests promptly and professionally
- Assist with office relocations, maintenance, contractor management, fit out works
- Assist the Office Manager with the coordination of subcontractors and suppliers associated with tenancy maintenance, including liaising with building management and all other premises-related functions.
- Responsibility for maintaining supplier/ contractor service agreements and sourcing new suppliers where needed.
- Coordination of new starter requirements, visitors and internal staff moves (e.g., issuing security passes; name plates, business cards, workstations, professional photos).
- Monitor and respond to security issues as required (e.g., CCTV, duress alarm)
- Assist with ergonomic set up requirements for staff (e.g., raising of desks)
- Assist with maintaining stock in utility bays as required, including stationery and first aid etc.

**SKILLS, EXPERIENCE AND QUALIFICATIONS**

To be successful in this role, you will be a service orientated and pro-active individual, with strong communication skills and will enjoy working as part of a team.

It would also be beneficial to have:

- Previous facilities experience in professional services or another corporate environment
- Experience working with Microsoft Office 365 version 2018 (Intermediate)
- Demonstrable experience in assisting with managing service level agreements and relationships with vendors.
- Experience in space management, relocations and fit out.
- Demonstrable experience working within budgets and producing cyclical reporting.

**GROUP / TEAM**

Office Operations

**GROUP / TEAM DESCRIPTION**

**The Team**:
Our Office Operations function plays a central role in managing our working environment and the services within it, so that practice areas can serve their clients to the best of their ability. That goes beyond just ensuring that professionals have the client-facing and office services and equipment they need. It’s about ensuring that every space around our global network serves its purpose effectively, whether that’s an office, a breakout area or a conference room.

The team also makes sure that all-important legal documents are where they need to be through the mailroom and courier services, as well as overseeing document archival and retrieval. Our Office Operations function includes Procurement, Building Operations, Document Production, Business Continuity and Client Services & Travel teams.
- Herbert Smith Freehills is proud to be awarded Law Firm of the Year (Australasian Law Awards, 2021), Top Attraction Firm (Lawyers Weekly, 2021), Most Innovative International Law Firm, Asia Pacific (Financial Times Awards 2019 & 2020), and Winner of the Minds Count Annual Award for Best Mental Wellbeing Initiative 2019._

**What we offer**:

- We recognise that the success of our business and our clients' businesses relies on the skills, knowledge and ideas of all our people. We are dedicated to creating an exceptional experience for our clients and we value empathy, simplicity and commerciality.
- At Herbert Smith Freehills you will be part of a diverse, innovative culture where high performance, client focus and highly engaged people are our differentiator. People at our firm come from a range of backgrounds and bring a wide variety of experiences and perspectives to their work with us. We strive to ensure that our inclusive environment means you feel valued and able to perform at your best by being your authentic self at work. We know that our future success not only depends on being innovative and progressive in the changing legal market but, most importantly, on our people feeling highly engaged in meaningful work.
- People join us to develop their careers and themselves. To support this we provide contemporary tailored learning programs, regular career conversations and a culture of feedback.
- At Herbert Smith Freehills we value flexibility. For most roles, we work an average of 60% of the time in the office, taking into consideration individual, team, client and learning needs.
- This vacancy is being managed directly by Herbert Smith Freehills Recruitment team. We will contact our preferred agency partners should we require additional assistance. Thank you._

**ROLE TYPE**

Business Services

**CONTRACT TYPE**

Permanent

**WORKING PATTERN**

Full Time

**DIVERSITY & INCLUSION**

At Herbert Smith Freehills you will be part of a diverse, innovative culture where high performance, client focus and highly engaged people are our differentiator. People at our firm come from a range of backgrounds and bring a wide variety of experie