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Team Assistant

3 weeks ago

Sydney, Australia Westpac Banking Corporation Full time

Team Assistant - WIB Chief Operating Office
- **Sydney based role**:

- **4 days based in the office**:

- **Permanent Fulltime**:

- **Supporting: Group Chief Economist team and WIB COO**

**How will I help?**

Working closely with the Executive Assistant to the Chief Economist of Westpac Group you will be a self-motivated person who needs little supervision, you will be pro-active, flexible, and adaptable. Your experience and organisational skills will help support the business by providing professional administrative support. As required, you will also be working closely with the Business Manager of the WIB Chief Operating Office to provide administrative support to the broader team.

You will take ownership of tasks and will be responsible for completing general administration activities including but not limited to:

- Diary Management support to a senior member of the team
- Coordination and planning of customer and team events
- Expense management - processing staff PCards, reimbursements, invoices (both domestic and foreign payments) via WEAPS and Promaster
- Booking domestic and international travel
- Onboarding/Offboarding and transferring of staff
- Monitor and ensure teams are compliant throughout the year for mandatory training, AFMA Continuing Education hours, compliance leave
- Ad hoc administrative tasks

**What's in it for me?**

Inspiring locations. Flexible workspaces. And unexpected opportunities. Plus, the backing and great benefits from one of the most refreshing employers in Australia. For example, you'll be able to have access to some of the best banking, wealth and insurance benefits in the market, be paid well, as well as an entire suite of online learning and career planning tools so you can grow.

Whatever shape your family takes, we offer generous paid and unpaid parental leave for your nominated primary and support carers. This includes leave to organise adoptions, surrogacy, and foster care arrangements. And we continue to pay your super contributions while you take all the time you need to get your new family settled.

**What do I need?**

To be successful in this role you will be a self-motivated person who needs little supervision, you will be pro-active, flexible, and adaptable.

You will have prior experience in a Team Assistant role requiring diary management of a senior stakeholder.

You will have a keen eye for detail and work with a sense of ambiguity. You will be able to work independently as well as be a team player and be a problem solver for the team.

Ideally, you will also need:

- Capability to interact with and manage colleagues and stakeholders of all levels
- Events planning experience
- Excellent oral and written communication skills
- Intermediate to Advanced MS Office skills (Teams, Word, PowerPoint, Excel)
- Ability to be pro-active and manage issues and their outcomes
- Maintain the strictest confidentiality on all issues relating to the team

**What's it like to work there?**

For the past 200 years, we've been backing people, businesses, communities, and ideas. As Australia's first bank, we've adapted and evolved, inspired by our customers and a genuine desire to create better futures.

Together, we're creating better futures for all our people, customers, communities, and shareholders. This has been our enduring Purpose.

We make change happen in the community. It's our shared vision of a safer, greener and more inclusive world that sees us back new ideas, innovations and individuals who are creating better futures.

**How do I Apply?**

Start here. Select the **APPLY** or button.

**Do you need reasonable adjustments during the recruitment process?**

Job ID 300001032384812