Accounts Payable Officer

**About Evolve FM...**

**Evolve FM** is the only 100% Indigenous owned full-service property and integrated facilities management company in Australia and is Australia’s only Indigenous property services provider under the whole of Australian Government property services arrangement. With a vision of “Equity through Opportunity”, Evolve FM seeks to use the medium of first-class property services to provide employment and economic opportunities for Australia’s first peoples, while being open to employees of all backgrounds and aspirations.

Evolve FM is an inclusive, welcoming, flexible, and empathetic workplace where you can bring your whole self to work and balance your commitments and responsibilities outside work.

Our innovative approach and service quality were recognised in the ACT Telstra Business Awards, where we were awarded the ACT Winner for Indigenous Excellence.

Evolve FM is a Supply Nation Certified Supplier, NSWICC Member as well as having obtained ISO certification in 9001:2015, 14001:2015, 45001:2018 and we are always looking for great people to join our team.

**Description**

The Accounts Payable Officer is responsible for managing the accounts payable function, ensuring accurate processing of invoices, timely payments, reconciliation of vendor accounts and maintaining strong vendor relationships. The role requires a high level of attention to detail, organizational skills, and the ability to meet deadlines while ensuring compliance with company financial policies and procedures.

**Daily Operations**:

- Review and process incoming invoices, ensuring accuracy in coding, approval, and timely processing.
- Reconcile accounts payable transactions and resolve discrepancies.
- Verify and confirm bank reconciliations and manage lease outgoing reconciliations.
- Prepare payment runs for approved invoices, ensuring payments are made within agreed-upon terms.
- Monitor accounts payable aging reports, ensuring that payments are made promptly.
- Perform Accounts Payable data entry for designated clients, ensuring void cheques are processed in line with finance guidelines.
- Assist the Finance Administrator with client reporting and other ad-hoc tasks as needed.

**Customer Service and Communication**:

- Provide exceptional customer service to clients, third parties, and staff members.
- Maintain a high level of accuracy and attention to detail while managing the accounts payable mailbox.
- Communicate with relevant stakeholders to resolve discrepancies or issues related to payments.
- Ensure service delivery meets or exceeds client expectations, service levels, and established benchmarks.
- Model the company’s values, mission, and vision in all interactions and communication.

**Process Improvement and Efficiency**:

- Suggest improvements to enhance service delivery, efficiency, or cost reduction within your responsibilities.
- Ensure compliance with company policies, tax regulations, and financial controls.
- Assist the manager with continuous process improvements, problem-solving, and best practice reviews, aligning with the company’s values and vision.
- Adhere to defined procedures and ensure the organization’s reputation is maintained.
- Achieve the objectives outlined in the annual operational plan for your area of responsibility.

**Experience**
- Experience in accounts payable or accounting roles, with proficiency in accounting software and Microsoft Excel.
- Strong attention to detail, organizational skills, and the ability to work both independently and in teams.
- Knowledge of financial regulations and related policies.
- Proven experience in a fast-paced, complex environment with a focus on customer service and service delivery.
- Ability to work within defined procedures and meet deadlines, with strong prioritization skills.
- Excellent communication skills (telephone, written, and in-person).
- Ability to take ownership of responsibilities and processes, demonstrating initiative.

**Preferred Skills**
- Experience in property, facilities, project management, or the government sector is highly desirable.
- Finance qualifications or actively studying towards one, with a willingness to obtain further qualifications.
- Strong time management skills with the ability to meet deadlines consistently.
- Excellent problem-solving skills, with the ability to handle vendor disputes effectively.
- Ability to work efficiently under pressure in a fast-paced environment.
- **Aboriginal and Torres Strait Islander applicants are encouraged to apply**_

Pay: $53,000.00 - $55,000.00 per year

Schedule:

- 8 hour shift

Work Location: In person