Administration Officer

Location: Melbourne | CBD

Job type: Full time

Organisation: Department of Health

**Salary**: $76,817 - $93,274

Occupation: Administration/Secretarial

Reference: VG/1820253

The Department of Health plays a critical role in the Victorian health system and is responsible for shaping it to meet the health needs of all Victorians. We’re focused on supporting Victorians to be as healthy as they can; whether through alerting them to seasonal risks like thunderstorm asthma, notifying them of contact with communicable diseases, safeguarding their drinking water, developing the best health, wellbeing and care facilities in the world, being at the forefront of mental health and wellbeing treatment or accelerating medical research. It’s all part of the way we partner with the community to help every individual lead a healthy life.

**About the role**:

- The Administration Officer, Divisional Portfolio Entities and Appointments Advisory Unit, works within a team ensuring that appointments to statutory boards are managed in line with government policies and legislation.
- The role also undertakes administrative support functions like data entry, records management, and financial payments processing.

**About us**:
At the Victorian Department of Health we want a future where Victorians are the healthiest people in the world. A Victoria where our children and people thrive, our workplaces are productive and safe, and our communities are more connected.

We see it as our job to support Victorians to stay healthy and safe. And to deliver a world-class healthcare system that ensures every single Victorian can access safe, quality care that leads to better health outcomes for all.

**How you'll make a difference**:

- Effectively manage office processes and maintain corporate information systems for records management, financial information, client payments and ministerial correspondence as required.
- Answer queries, provide timely advice and take follow up action as required, including correctly redirecting incoming mail and queries.
- Operate as an effective branch member in a team environment and deliver quality, timely and effective customer service to managers and staff within the branch and to members of the public.
- Understand and provide accurate and quality advice on the team's procedures, policy and procedural guidelines and other administrative and general functions.
- Undertake administration and/or project work as requested by the Manager in accordance with unit priorities.
- Establish and maintain effective working relationships and ongoing consultation, communication and collaboration with key stakeholders.
- Demonstrated willingness to be flexible and adaptable to changing priorities with the ability to meet deadlines while working in pressured situations.
- Keep accurate and complete records of your work activities in accordance with legislative requirements and the department's records, information security and privacy policies and requirements.

**Suitable applicants will be able to demonstrate**:

- An organised and attentive administrator & communicator.
- An enthusiastic and committed team player who supports the team to achieve its goals.
- A well-rounded operator with great computer skills.

To learn more please click ‘Apply' to view the Position Description on the Careers.vic website.

**What we offer**:

- The opportunity to perform meaningful work, making direct contributions toward enabling Victorians to be the healthiest people in the world.
- A wide range of growth and development opportunities within the department and wider Victorian Public Service & Sector.
- A strong commitment to work-life balance, including a diverse array of flexible working arrangements.

**How to apply**:
Applications should include a resume and a cover letter. Click the ‘Apply' button to view further information about the role including key contact details and the advertisement closing date.

We are committed to developing and supporting a workforce that is well equipped and highly motivated to provide responsive and quality services to all Victorians. We continue to build an inclusive workplace that embraces diversity of backgrounds and differences to realise the potential of our employees for innovation and delivering services aimed at enhancing the lives of all Victorians.

Preferred applicants may be required to complete a police check and other pre-employment checks including proof of 3 vaccinations (including booster) against COVID-19. Information provided will be treated in the strictest confidence, in line with our Privacy Policy.