Personal Assistant/business Manager

2 weeks ago

Hawthorn, Australia Marshall White Full time

Join one of Australia’s leading Real Estate brands as the **Personal Assistant & Business Manager** to a high performing Director at our Hawthorn office.

Marshall White is a market leader in prestige residential real estate. It is a brand built on optimising reach within its marketplace, establishing strong relationships with its clients and delivering exceptional results.

Marshall White recognises the importance of having the right people working for us to achieve our organizational goals while demonstrating our core values:

- Integrity
- Teamwork
- Accountability
- Support
- Learning

**About the Position**:
As the **Personal Assistant**, you will be responsible for providing efficient and comprehensive support to the Director in his personal and business activities. You will be responsible for managing the daily activities of the Director, coordinating schedules, organising meetings, and undertaking any necessary real estate administration such as database and prospecting and campaign management related tasks.

Your primary focus will be ensuring the daily activities of the Director run smoothly, any future events/activities are well organised and the overall business activities for the team are productive and efficient.

You will work closely with the Director, his family and the internal real estate team including sales agents and Advertising/Administration Assistants.

**About You**:
You are a well presented, qualified and experienced Personal Assistant who is proactive and detail orientated with exceptional organisational skills. Like the Director you are working with, you will have an exceptional customer focus and drive to establish great relationships. You are a relentlessly positive individual who thrives in a diverse and ever-changing environment.

You won't believe in no-win scenarios; instead, you will possess the resilience and tenacity to learn new systems and processes while also thinking about how we can be more effective and more efficient. You will also be ready to embrace our company's vision, talent, culture, and value proposition.

**Qualifications and Skills**:

- Proven experience as a Personal Assistant or similar role
- Excellent organisational and time management skills
- Strong attention to detail and problem-solving abilities
- Outstanding written and verbal communication skills
- Proficient in Microsoft Office Suite
- Ability to handle confidential and sensitive information with discretion and professionalism
- Flexibility to adapt to changing priorities and work independently with mínimal supervision
- Ability to work outside regular office hours, if required
- Ability to confidently communicate with family members
- Mentoring, supporting and upskilling Administrators in the team
- Valid Driver's License, vehicle, and willingness to travel if necessary.
- Prior experience in real estate highly desirable, but not necessary
- Outstanding polished and professional communication skills
- Ability to work effectively and harmoniously within an extraordinarily successful team

**Benefits of joining our team**
- Enjoy working within a dynamic and progressive team
- A market leading premium brand
- Fantastic culture
- Competitive salary

This is an exceptional opportunity for someone looking to secure a long-term role with one of the leading progressive agencies in Melbourne.

**_ A Note to Recruiters_**_: We have this role in hand; there is no need to approach us._

  • Business Support Coordinator

    2 days ago

    Hawthorn, Victoria, Australia Sharp & Carter Business Support Full time $60,000 - $80,000 per year

    My client is a well-established project management firm with a strong reputation for delivering exceptional outcomes across private and government sectors. Known for their collaborative culture, long employee tenure, and hands-on leadership team, they take pride in maintaining long-term relationships and fostering a supportive, team-focused environment. This...

  • Junior Business Development Manager – MSP

    6 days ago

    Hawthorn East, Victoria, Australia Business Works Pty Ltd Full time $60,000 - $90,000 per year

    Melbourne Based (Nation Role) | Full-time | Learn & Grow with a Supportive TeamWe're looking for a motivated and curious Junior Business Development Manager to join our team and work directly under the Director to help drive growth in the SMB space. If you're someone who enjoys building relationships, learning fast, and making a real impact—this could be...

  • Assistant Store Manager

    3 days ago

    Hawthorn, Australia Baby Bunting Full time

    Growing Australian business with genuine career opportunities - Paid parental Leave, store discounts, and more! **YOUR DAY-DAY** As Assistant Store Manager, you'll work closely with our Store Manager and back of house team to oversee the daily operations of our dynamic retail stores. - Guide our team in educating parents on our products, demonstrating...

  • Assistant Store Manager

    2 weeks ago

    Hawthorn, Victoria, Australia StyleColab Preloved Full time $90,000 - $120,000 per year

    Assistant Store ManagerAt StyleColab, we believe great fashion deserves more than one chapter. By embracing circular fashion, we give quality pieces a renewed purpose by extending their lifecycle and reducing waste.Located on Glenferrie Road, Hawthorn, our boutique offers a unique way to shop and sell women's preloved fashion. We rent racks to Melbourne's...

  • Personal Carer

    2 weeks ago

    Hawthorn, Australia Home Instead Full time

    Home Instead is a leading provider of high-quality, relationship-based in-home care for ageing adults. We help with a range of personal and lifestyle needs while providing welcome companionship for ageing adults. About the role: We are currently hiring passionate and caring CAREGivers to join our Home Instead family! As a CAREGiver you will be part of a...

  • Assistant Store Manager

    1 week ago

    Hawthorn, Australia Sushi Sushi Full time

    **Are you the next happy face of our Sushi Sushi store?** Sushi Sushi has room in our family for an **Assistant Store Manager** to become the 2IC of our team at **Glenferrie Rd Hawthorn!** This will be a **Full-Time role **and would suit those looking to carve out a retail/hospitality career with professional development opportunities available as we...

  • Business Development Manager

    1 week ago

    Hawthorn, Victoria, Australia Clark Rubber Full time $90,000 - $120,000 per year

    For nearly 80 years, Clark Rubber has been part of Australian life, delivering comfort, fun, and value through our unique product range.Now, we're entering an exciting new growth phase, expanding into commercial markets and building a dynamic, customer-focused team.We're looking for an experienced Business Development Manager to drive growth in our B2B...

  • Assistant Manager

    21 hours ago

    Hawthorn, Australia Hospoworld Resourcing Full time

    $62,500-$65,000 + Super + Incentives - Embrace a diverse and inclusive work environment where every voice is valued - Flexible roster that promotes an excellent work life balance **The opportunity** We're proud to partner with groups that provide excellent service and products, but when we have the opportunity to work with a group that can do this whilst...

  • People Business Partner

    4 days ago

    Hawthorn, Australia Scope (Aust) Full time

    **About Scope** Scope’s purpose is to create meaningful opportunities for people with disability to belong and thrive. We support people with physical, intellectual and multiple disabilities and developmental delays to achieve their goals Scope is a registered provider under the NDIS and delivers a range of services including supported independent living,...

  • Technical Business Analyst

    1 week ago

    Hawthorn, South Australia Colonial First State Full time $90,000 - $120,000 per year

    Are you ready to be part of an organisation that values expertise, passion and diversity? At CFS we know that the foundation of our success lies in our exceptional people. We believe in celebrating individuality, have a passion for high performance and creating an environment where you can unleash your full potential. Our people enable us to make a...