Administration Officer

APS Level 4
- Canberra, ACT
- $82,039 - $87,737

**About the Department of Employment and Workplace Relations**

We are committed to empowering futures, ensuring rights and enriching lives. We support people to have safe, secure and well-paid work with the skills for a sustainable future as we ourselves strive to be a model employer.

We provide the framework for fair and productive relationships between employers and employees. We also oversee skills development and training initiatives to support those entering the workforce or re-training to take advantage of emerging employment opportunities.

With us your work directly contributes to shaping the employment landscape. Whether you're engaging in policy development, program implementation, or direct support services, your efforts will have a tangible impact on job seekers, employees and the economy by giving them a framework to build a future anchored and realised through employment.

**Please note, this opportunity is for Ongoing**Department of Employment and Workplace Relations /APS** employees only.**

**Please discuss the possibility of release with your manager before applying.**

**About the Senior Executive Service (SES) Unit**

The Senior Executive Service (SES) Unit guides the strategic people management of the department’s SES cohort to ensure it is well positioned to deliver on APS Reform, departmental objectives and sustain positive culture change through exceptional leadership. The Unit provides this support through strategic guidance and expert advice to Senior Executives to manage all facets of the SES employee-lifecycle. The Unit demonstrates a high level of professionalism, client-service, knowledge and capability to maintain and leverage the trust of the SES cohort.

**The Role**

Reporting to the Assistant Director, SES Unit - this role will be responsible for:

- Coordinate and respond to requests and enquiries from SES and their support staff, including maintaining integrity and confidentiality of information.
- Provide administrative support, undertake transactional functions, and record keeping that supports the Unit and team members.
- Coordinate and manage moderately complex procurement related activities, including raising purchase orders and managing invoice payments.
- Provide high level policy guidance on SES employment conditions, recruitment and workforce management.
- Use data and systems to assess and mitigate HR risks, liaising and escalating as required.
- Contribute to the day-to-day priorities of a team, including the planning and setting of timelines to achieve tasks and outcomes.
- Working with a reasonable degree of independence and anticipating stakeholder needs.
- Managing relationships with stakeholders to achieve work area and department goals.
- Delivering effective customer service and providing quality, accurate and consistent advice to stakeholders.
- Under general supervision and direction, assisting in the on-boarding and off-boarding of employees.

**Skills and Capabilities**

We are seeking an enthusiastic, curious, and motivated individual with the following skills and capabilities:

- The ability to build positive, collaborative working relationships with peers and key stakeholders and work effectively with others.
- Initiative, flexibility, and a demonstrated capacity to solve problems, be proactive and responsive.
- Strong communication skills, both written and verbal, and the ability to provide clear and accurate advice to a wide range of stakeholders.
- Demonstrate a high level of resourcefulness, initiative, and flexibility, and share information, learnings, and experience with others
- Project management experience is highly desirable with ability to manage competing priorities.

**The Opportunity**

This position is available to Ongoing Department of Employment and Workplace Relations and/or APS employees as a temporary transfer at level for a period of 12 months.

**Eligibility**

**How to Apply**

Applicants are required to provide up to a one-page summary (no more than 500 words) that outlines skills, knowledge, and experience and why you should be considered for this vacancy. You should take into consideration the position overview (including any detailed position specific requirements) when drafting your response. Where possible include specific relevant examples of your work.

The APS work level standards accommodate the diversity of roles across the APS and are structured to clearly differentiate between the work expected (i.e. responsibilities and duties) at each classification level.

In eRecruit (the department’s online recruitment system) you will also need to:

- upload a Curriculum Vitae
- provide contact details for 2 Referees.