Executive Assistant

If you live in Australia or New Zealand, you’ve likely heard of AMP. But at a time when society is changing, we are too. We’re now a nimbler business with new leadership and thinking.

For us, these are exciting times. There’s a real potential for big thinkers to help us redefine what financial services could be. And turn our legacy into something even more positive and powerful for the future.

**Help people create their tomorrow, while you create yours**

We help people with their banking, super, retirement and finances. Through upturns, downturns, recessions, and major life transitions. Every day, we help people see and make more of their financial potential, so that they can create their tomorrow. And we’ve been doing it for over 170 years.

If we do our job well, we genuinely add to the prosperity of our country and its people.

**How you’ll make an impact**

Platforms is a growth business for AMP, and as such, is supported by a substantial investment in projects. It exists in a very competitive market, and a robust regulatory environment, which requires regular reviews of strategic direction and operational emphasis. The target segment for Platforms is mass affluent through the advised channel, with some service provided directly to clients that become unadvised.

The purpose of this role is to provide effective and efficient administration support to the General Manager Wealth Distribution, and other members of the Platforms Leadership team to ensure optimum team performance.
- Diary Management for General Manager Wealth Distribution and other members of Platforms Leadership Team; maintaining the day-to-day diary, booking meeting rooms and catering
- Organise monthly team meetings, quarterly team meetings and various in-house and offsite meetings as required, in a cost-effective and detailed manner (including gift vouchers for staff awards, years of service recognition certificates and awards)
- Organise travel through the AMP preferred travel supplier.
- Co-ordination of on-boarding of new starters
- Review all incoming invoices for accuracy, process invoices within required deadline.
- Process Platforms Leadership Team members AMEX statements and expense reimbursements
- Accountable for the completion of administrative tasks and projects assigned to you by your leader e.g. creating presentations (All-ins), assist with agendas and logistics for General Managers Leadership Team meetings

**What you will bring to the team**

Ideally, you will bring the following experiences to this role:

- 5+ years relevant experience in a Executive Assistant or Personal Assistant role at Head of level
- Medium - Advanced Word, Excel, Outlook and PowerPoint skills
- Office Administration experience
- Intermediate diary management skills
- Excellent planning and organisational skills
- Excellent written and verbal communication skills
- Ability to perform autonomously in a demanding and high-pressure environment
- Flexible team player, able to quickly adapt and manage workloads against shifting business priorities
- Ability to build effective working relationships with internal & external stakeholders
- Ability to remain calm and collected under high pressure in fast paced & constant changing environment
- Strong customer focus
- Approachable with an open communication style

**You’ll thrive here if**

If you can adapt from BAU to the ambiguous with ease, you’ll do well here. Change is never easy, so bring your commitment, grit and growth mindset.

Because we run lean, you’ll be expected to jump in and deliver across a variety of areas. Meaning, you’ll be closer to the action and executive decisions that influence where we go next.

If you’re someone that can hold their own, you’ll find AMP quite liberating.

**Why we think you’ll love working at AMP**

Doing what we’ve always done is not an option, so your clever ideas will get airtime here. You’ll be encouraged to speak up and try new things. If they don’t work, we move on - better for it.

We know there’s no one way of doing things. So, you won’t have to sacrifice who you are or how you work to fit in here. We’re inclusive and flexible in many of the ways you’d expect. And in some of the ways you wouldn’t. As long as your health and wellbeing come first - at home and at work.

In fact, most of what makes AMP such a welcoming, enjoyable place to work are our people. Wherever you go, you’ll find moments to connect, feel valued and do meaningful work.

Whether it’s through our first-class leaders who are invested in you and your success. Through year-round opportunities to volunteer, fundraise and give back to the community. Or in the everyday challenges you face as we work together to strengthen this great organisation. Challenges that will stretch you, amplify your potential and compound the impact you have.

**We believe in the power of inclusion and diversity**

We’re dedicated to fostering inclusion, diversity, and a warm feeling of belonging at AMP. It sparks cr